Senior Administrative Assistant

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America Req #655
Monday, June 17, 2024

PRIMARY PURPOSE

CNA is a not-for-profit research and analysis corporation running two major business units, CNA, the Department of the Navy’s Federally Funded R&D Center (FFRDC), and the Institute for Public Research, which provides analytic support to non-DOD government sponsors. Resources and Force Readiness (RFR) is a division within the FFRDC. Our primary clients are the Navy and Marine Corps. We also support OSD and other components of DOD. As our name implies, RFR focuses on a full range of resource issues. 

The RFR division is seeking a Senior Administrative Assistant with experience in advanced administrative support to help in a number of ways including, preparing documents and product deliverables, making meeting / travel arrangements, answering phone calls, distributing mail and providing back-up to other administrative team members. This position is a critical team member and component to the administrative success of the RFR. 

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem-solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.   

JOB DESCRIPTION AND / OR DUTIES

  1. Provide advanced overall administrative support to reduce workload for the team.
  2. Prepare complex correspondence, presentations and documents for final publication including formatting and editing changes and maintaining document log if required.
  3. Independently coordinate production, processing and distribution of multiple and/or complex project deliverables, including preparing and costing out project proposals and addendums as required.
  4. Prepare monthly reports as required.
  5. Answer and screen telephone calls for manager and other team members.
  6. Manage direct manager's calendar.
  7. Make arrangements and coordinate logistics for conferences and business meetings, including: scheduling conference rooms, determining meeting locations, ensuring adequate supplies, and arranging travel, orders and clearances.
  8. Distribute incoming mail and prepare outgoing mail.
  9. Perform petty cash transactions for the division.
  10. Act as a backup for other administrative team members.
  11. Assist with new hire coordination if needed.
  12. Perform other duties as assigned.

JOB REQUIREMENTS

  1. Education: High school diploma or equivalent. Some college and/or administrative courses preferred.
  2. Experience: Minimum 4 years administrative support experience.
  3. Skills: Experience with Microsoft Office (Word, Excel, Access, Power Point), Adobe Acrobat and basic internet searches required. Demonstrated initiative and follow-through skills, oral and written communications skills, organizational skills, interpersonal skills, and proofing and editing skills. Ability to learn quickly, prioritize, and work accurately under pressure with little supervision.
  4. Clearance: Ability to obtain and maintain security clearance.
  5. Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.

Please submit a cover letter along with your application.

 
***Voluntary document***
Please include a personal statement as part of your application. A personal statement is a chance for us to get to know you. The statement is your opportunity to share your goals, interests, influences and show us that you will be a valuable asset to our organization. Please click here for personal statement guidelines – Click here .Personal statements will not be used as an elimination criteria for this position. They will only be used to enhance a candidate’s application

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster"EEO is the Law" Poster Supplement. The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster. To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.

Other details

  • Job Family Administrative
  • Job Function Career Path IV - Administrative
  • Pay Type Salary
  • Employment Indicator (none)
Location on Google Maps
  • CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America