ASbury Brands

Executive Administrative Assistant

Draper, UT, USA Req #690
Monday, March 11, 2024


Asbury West

 Executive Administrative Assistant 

 

Duties/Responsibilities: 

  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules meetings, appointments for managers or supervisors and office luncheons.
  • Occasionally, prepares agendas and schedules for meetings.
  • Prepares Better Business Bureau responses.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.

Required Skills/Abilities: 

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

Education and Experience: 

  • Highschool education or greater.
  • Three to five years of experience in an administrative role.

Physical Requirements: 

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. 

  • Leadership- the individual demonstrates ethical and followership behaviors which promotes Asbury Automotive standards resulting in a cohesive and effective team.
  • Compliance – the individual understands and adheres to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies or business partners.
  • Customer Service—the individual understands their role in providing excellent customer service through the defined Asbury Automotive processes which promote efficiencies, fairness and cost effectiveness.
  • Ethics/Integrity – the individual represents Asbury Automotive by conducting themselves in a professional and courteous business manner that demonstrates integrity and avoids the actual or perception of a conflict of interest.
  • Oral Communication—the individual clearly identifies and professionally expresses issues in positive or negative situations.
  • Planning/Organizing—the individual prioritizes and plans work activities and uses time efficiently.
  • Quality—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Safety and Security—the individual observes safety and security procedures and uses equipment and materials properly.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and Asbury Automotive  Management reserves the right to do so at anytime. Employee shall be required to meet the qualifications and perform the duties of any revised job description.  

  

About Asbury

Larry H Miller Automotive Group - Utah is part of Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive RetailerAt Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. 

 
 
Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.

Other details

  • Job Family Administrative
  • Pay Type Hourly
Location on Google Maps
  • Draper, UT, USA