Student Engagement - Events and Outreach Coordinator (1317)
SEO’s purpose is to provide holistic student-centered programs and services that
enhance student life and create lasting memories through community engagement,
connection building, and creative exploration.
SUMMARY:
The Associated Students, Inc. Student Engagement and Outreach Department enhances the collegiate experience of Sacramento State students by increasing their awareness of ASI resources and providing them with meaningful engagement and leadership opportunities. Under the direct supervision of the Marketing and Outreach Manager of Student Engagement and Outreach (SEO), the Event and Outreach Coordinator is responsible for oversight of the ASI events and outreach portfolio. The Event and Outreach Coordinator will provide leadership for ASI campus events by supervising student event coordinators and planning and executing programs that engage students in campus life programs and services. Occasional weekend and after-hours availability is required to support ASI/campus-wide events.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Oversee the recruitment, selection, training, supervision, and evaluation of the A-Team student Event Coordinators.
- Advise ASI student staff on all facets of event and program management including contracts, room reservations, purchasing, budgets, promotions, outreach, and general campus policies, rules, and regulations.
- Serve as the lead event coordinator for various ASI and SEO events including occasional weekend and evening events.
- Planning major ASI activities and special events that promote ASI’s visibility and positive public image.
- Ensure all facets of event and program management are being followed including contracts, room reservations, purchasing, budget management, promotions, outreach, and general campus policies, rules, and regulations. Seek legal counsel when necessary.
- Provide technical support for KSSU station staff and volunteers during campus events.
- Collaborate with the Marketing Coordinator to promote ASI events and support outreach efforts for SEO.
- Collect event planning and event evaluation reports detailing attendance, problems, suggestions, etc., and compile an event summary/assessment at the end of each semester for SEO.
- Assist with the administrative component of purchasing, check requests, and contract negotiation.
- Manage time and attendance of direct reports, inclusive of bi-weekly payroll procedures, timesheet correction, approvals, and submissions.
- Assist with the development, oversight, and maintenance of the HEAT event volunteer program.
- Participate in staff development programs for Student Engagement and Outreach to enhance personal and professional development.
- Serve as an active member of the department, attend meetings, and contribute to departmental goals and objectives.
- Other duties may be assigned.
- Safely perform job duties
CORE COMPETENCIES
- Exceptional customer service skills
- Ability to communicate effectively both verbally and in writing with staff, and public
- Good analytical and problem-solving skills
- Ability to follow oral and written instructions
- Success in planning, organizing, and coordinating programs and activities
- Self-motivated and comfortable with taking initiative
- Cooperative working relationships with students, staff, and university administrators.
- Ability to work independently and collaboratively with a diverse student population
MINIMUM QUALIFICATIONS
- Bachelor’s Degree
- Knowledge of windows-based personal computers – Microsoft Word, Excel, Outlook
- Ability to coach and mentor student staff.
- Previous event planning experience in an educational or non-profit organization setting.
- Strong organizational and project management skills.
- Attention to detail.
- After-hours and weekend availability for campus events.
- Ability to lift, move and/or carry up to 50 pounds
- A valid driver’s license is required for this position
PREFERRED QUALIFICATIONS
- Background in event planning, implementation, and evaluation
- Budget management skills
- Strong organization, communication, and leadership skills
- Ability to handle multiple projects at one time
- 2 years of supervisory or team lead experience
- Previous leadership experience
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear. The employee must:
- Occasionally lift and/or move up to 50 pounds.
WORK ENVIRONMENT
- Office setting with occasional outdoor settings for events, which may be exposed to rain, heat, and cold temperatures.
I work. I learn. I play. I am ASI
BACKGROUND CHECK
Depending on the position for which you apply for, a background check (including a criminal records check) must be completed satisfactorily after you are offered a position with Associated Students, Inc. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students, Inc. employees who apply for the position.
Associated Students is a nonprofit corporation and an auxiliary organization of California State University, Sacramento providing a wide range of programs and services to the students of CSUS. Therefore, ASI employees are not state employees. www.asi.csus.edu
EEO
Associated Student Inc. is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act, California State University, Sacramento has made
crime statistics available on-line at www.csus.edu/police/cleryact.htm
Other details
- Pay Type Hourly
- Min Hiring Rate $21.00
- Max Hiring Rate $24.15
- 6000 J St, Sacramento, CA 95819, USA