Bid Coordinator

BBCH Support Services, LLC is Growing! We are seeking a Bid Coordinator to join our Pre-Construction team. All candidates must be organized, self-motivated, and have demonstrated skills.

This position will be performing all facets of a Bid Coordinator from RFP receipt to award.

This position is based out of our Knoxville, TN office

Responsibilities:

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Post new bid opportunities to Monday.com (Workflow Management Tool) and populating all key data (deadlines, company name, set-aside, magnitude, etc.).
• Downloading all new RFP documents and placing them in a project folder.
• Completing proposal number request form and requesting associated information.

• Checking all proposals daily for new RFI responses, amendments, and/or any changes to existing bid opportunities.
• Creating new bid opportunities on Building Connected (Contractor Management Platform Network) and advertising them to subcontractors.
• Ensuring access to all platforms the Government is using to solicit bids (Sam.Gov, PIEE, DoD SAFE).

• Following up with contracting on award status of pending bids.
• Upon proposal submission, moving all proposal files to a submitted folder.
• Updating Monday.com with results (won or loss) and capturing metrics.
• Upon proposal award, moving all proposal files to an awarded folder for operations.
• Saving all award/loss documentation in proposal folders.
• Providing operations assistance with subcontractor buyout as needed.
• Maintaining Monday.com to ensure all key deadlines are accurate at all times.
• Keeping Building Connected up to date on current bidding opportunities (proposals past bid date must be closed).
• Replying to all client emails unless a Business Development Director is to be responding to them.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

Essential Qualifications:

• High School graduate or equivalent.
• 3-5 Years experience in the construction industry.
• Knowledge of Monday.com and Building Connected desirable.
• Ability to effectively communicate both written and verbal.
• Proficiency with computer software to include MS Office (Word, Excel, etc.). 
• Ability to work independently and make decisions commensurate with the position.
• US Citizen to support federal work
• Unrestricted driver’s license.

Preferred Qualifications

• Experience with RFP process

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work is mostly performed from a sedentary posture. The employee is regularly required to hear, talk, sit, and use hands and fingers to operate a keyboard and phone. The employee may be occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some modest local and distant travel via automobile or airplane may be required to support departmental or organizational functions or objectives.

Work Environment

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 

The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily in a modern office setting. Occasional travel may be required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Compensation pay range $55,000 - $65,000 annual

About Bristol Bay Construction Holdings LLC

BBCH Support Services, LLC is a subsidiary of Bristol Bay Construction Holdings LLC (BBCH), a holding company of Bristol Bay Native Corporation (BBNC), an Alaska Native Corporation. The BBCH family of companies includes 8(a), small, and large businesses operating under the Aerostar, CCI, CSI, Herman, and SES brands.

The vision of BBCH is to be the best value companies and employers of choice, recognized for our dedication to our unity of purpose, values, employees, clients, and shareholders. For three decades, our best-value companies have provided federal and commercial clients with superior quality and cost-effective, innovative, and sustainable solutions for construction, restoration services, civil works, fuels systems, environmental services, and facility support services / professional services. BBCH gives hiring, promotion, training, and retention preference to BBCH shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job.

We offer a great benefits package complete with medical, dental, vision, HSA, FSA, employer paid life and disability, 401K matching, and paid time off (PTO).

We are an equal-opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We participate in the E-Verify Employment Verification Program. We are a drug-free workplace.