Hometown Foundation Events Manager

Position Overview:

The Hometown Foundation is seeking a passionate and detail-oriented Event Managers lead to join our team support our core initiatives – Animal Welfare, Emergency Response Personnel, Individuals with Intellectual or Developmental Disabilities, Major Illness or Those in Need and Military. As the Events Manager, you will be responsible for planning, organizing, and executing a wide range of events including but not limited to, charity galas, adoption events, community outreach programs, and corporate functions. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple projects simultaneously. This role requires creativity, problem-solving abilities, and a commitment to delivering exceptional experiences for our attendees and stakeholders.

Responsibilities:

• Event Planning: Collaborate with internal teams and external stakeholders to conceptualize and plan events that align with the foundation's mission and objectives.
• Budget Management: Develop and manage event budgets, ensuring all expenses are accounted for and within approved limits.
• Venue Selection and Logistics: Identify suitable event venues, negotiate contracts, and coordinate logistics such as catering, audiovisual equipment, transportation, and accommodations.
• Marketing and Promotion: Work closely with the team to develop promotional strategies, create marketing materials, and effectively promote events through various channels, including social media, email marketing, and traditional advertising.
• Sponsorship and Fundraising: Work with our Development Manager to secure sponsorships, donations, and partnerships to support event objectives and fundraising goals.
• Volunteer Management: Recruit, train, and manage volunteers to assist with event setup, coordination, and execution.
• On-Site Management: Oversee all aspects of event execution, including registration, guest services, program schedule, entertainment, and post-event activities.
• Evaluation and Reporting: Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement. Prepare comprehensive event reports for stakeholders.
• Strong project management skills, including the ability to prioritize tasks, meet deadlines, and adapt to changing circumstances.
• Excellent communication and interpersonal skills with the ability to build relationships and collaborate effectively with diverse stakeholders.
• Perform other duties as assigned by leadership

Experience:

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Proven experience in event planning and management, with a minimum of 3 years in a similar role.
• Proficiency in event management software and tools, such as event registration platforms, project management systems, and CRM database.
• Flexibility to work evenings, weekends, and travel as needed to support events.

Schedule:

• Office:  Weekdays Monday – Friday 8:30am – 5:00pm.
• Some evenings and weekends as needed for events.

Skills:

• Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc.;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team based environment: Working independently and as a team player to ensure outstanding customer service
• Quality: Maintain integrity and high standards from all perspectives