Project Accounting Data Entry Specialist

Virtual Req #3798
Friday, February 4, 2022

BBSS is seeking a qualified candidate to provide data-entry support for Project Accounting and other various accounting functions.

Major Responsibilities:

1. Maintain Job & Proposal Data in Accounting Systems 

a. Assign job/proposal numbers

b. Maintain job/proposal master list

c. Setup jobs/proposals

d. Input budgets

e. Maintain/update phase codes

f. Update contract modifications and budget changes

g. Audit contract close-outs

h. Upload job and proposal data into accounting system

i. Review data for accuracy 

2. Order Bonds, Builder’s Risk Insurance and Certificates of Insurance

a. Liaison to Parker Smith & Feek

b. Order letters of bondability, bid, and payment & performance bonds

c. Cancel bonds when projects close

d. Update bonding reports

e. Request builder’s risk premiums and certificates of insurance

3. Maintain Subcontracts in Accounting System 

a. Setup subcontracts

b. Post change orders

c. Assist AP with audit of subcontract values

d. Support subcontract close-outs

4. Assist with Annual Review and Audit

a. Compile contract data when requested

5. Complete Other Duties as Assigned


High school diploma or equivalent.  A minimum of 3 years of full-time data-entry required.  Experience in accounting data-entry, preferred.  Experience in the construction industry, preferred.  Experience using Spectrum construction software, preferred.  Experience in a multi-company environment, preferred.  

Special Knowledge or Skills:

10-key by touch

Intermediate Excel skills 

Ability to prioritize and organize, work well under stress, meet deadlines

Ability to work in multiple systems and with multiple customers

Attention to detail and consistency in data-entry

Ability to work flexible hours, as required to meet deadlines

Ability to be flexible and adapt to constant change

Ability to communicate effectively personally and via telephone/email

Willing to learn new things

Have a positive attitude and be solutions-oriented

Other details

  • Pay Type Hourly
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