Operations Materials Admin

The Material Admin will be responsible for coordinating order fulfilment for customer orders with various departments to ensure delivery to customer within promised lead time.  Responsibilities of a Material Admin include, but are not limited to, Bridge Clerk, Parts Scheduler, Order Expeditor, Shipping Processor and Freight Coordinator.

Responsibilities:

• Provide general warehouse administrative support
• Coordinate the processing of all shipping orders.
• Distribution of picking labels and operational reports.
• Manage the release of orders

Bridges:

• Allocate all picking assignments
• Evaluates past and future sales orders and make assessments based on product availability
• Ensure the timely receipt of all incoming merchandise and company supplies
• Track and monitor any delays in merchandise
• Monitor work order flow and ensure orders are filled accurately
• Report and coordinate with inventory, production and purchasing on any discrepancies. (Out of stock, location issues)
• Enter tickets for Bill of Material issues
• Take initiative, pick, process work orders and communicate
• Create and perform cycle counts-Run replenishment reports for Production
• Research orders and respond to customer service

Scheduler:

• Utilize MRP system to pull reports, print work orders
• Distribute orders to instruction room and picking team.
• Ensure that orders are filled accurately by due dates
• Promptly resolve all material or location issues communicated by picking team

Order Expeditor:

• Monitor sales order flows (product allocation and the release of sales orders) to make sure orders are moving through to the warehouses correctly and in a timely manner.
• Review product shortage concerns and allocate product to meet specific customer needs.
• Expedite past due customer orders through various internal departments and provide timely updates to Customer Service and other departments with new information.
• Report and coordinate with planning, inventory, and production on any discrepancies.
• Modify or reallocate sales order allocations based on business needs.

Shipping Processor:

• Utilize JDE to confirm shipping methods
• Ensure that all orders on the conveyer are processed
• Generate BOL’s using ADSI
• Utilize ADSI to create shipping labels (UPS and Fed Ex)  
• Call truck carriers to coordinate shipment schedule 
• Interact with truck drivers to facilitate correct distribution and sign off on paperwork along with removal of trailers from the correct docks.
• Complete Domestic and International forms (invoices, tariff codes and carrier bill of lading/air bills)

Freight Coordinator:

• Process 50 to 60 shipment sale orders daily using ADSI (our shipping processing software) which will generate (BOL)
• Manually generate Bill of Ladings and commercial invoices needed
• Pull purchase orders from Webdocs for special instructions on shipment
• Correspond with Customer Service team to ensure that all documents regarding truck shipments are processed
• Track delivery progress of customer freight
• Negotiate freight cost with our carriers to save money.
• Assist Packers with their requests on certain orders that have special instructions.

All Team Members

• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule as determined by manager.     
• Supports and exhibits the Visual Comfort Group Company Values
• Participate in twice daily ergo exercises   

Requirements:

• HS diploma or equivalent. 
• A minimum of 2 years of full-time related experience working in a distribution environment, specifically in inventory, planning, scheduling, or shipping.  Any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities will be accepted.
• Must be able to read, write and speak English. 
• Must exhibit proficient computer skills, including word processing, spreadsheets, and outlook.

• Ability to work in a team atmosphere, promoting positive work relationships with both internal and external guests.
• Strong knowledge of the principles, practices, and objectives of warehouse movement and time management.
• Working knowledge of RF scanners, stock movement and cycle counting.
• Ability to follow directions and communicate in English verbally and in writing and to read and understand materials printed in English.
• Basic mathematical skills
• Previous production, order entry, shipping or MRP experience a plus.
• Ability to multitask, work independently and problem solve.

• JDE experience a plus.

Hours:

Monday through Friday, full-time with work hours designated by the Supervisor.  Team Members are required to work overtime when requested.

Compensation: $24 - $28/hour