Document Control Specialist - 104402

Job Summary

The Document Control Specialist is responsible for overseeing and managing the organization's document and contract management systems, ensuring the security, accuracy, and accessibility of critical records. This role requires managing specialized platforms that manages policies and contracts, coordinating contract processes, and supporting various document-related tasks across departments, including HR and other agency documents.

Key Responsibilities:

• Manage and maintain policies for the agency and ensuring that policies and procedures are up to date and organized.
• Oversee the contract management system, ensuring that contracts are efficiently stored, processed, and pulled when necessary.
• Take the lead on processing and managing contracts, ensuring that all necessary documentation is available, accurate, and accessible.
• Upload, pull essential documents and records from the contract management system as needed for business operations.
• Conduct regular cleanups and organization within the policy management system to ensure that all files are properly categorized and up to date.
• Conduct periodic reports regarding the status of policies and contracts.
• Serve as a backup for DocuSign processes, ensuring that electronic signatures and contract management proceed without delays.
• Assist with managing HR records, supporting the HR department with record-keeping and compliance needs.
• Provide backup support for Records Technicians as needed, ensuring smooth document management operations across the organization.

Minimum Requirements:

• High School Diploma and minimum of three years’ experience working with contracts and/or policies.

Preferred Requirements:

• Associate or Bachelor’s Degree in Health Administration, Business Administration, or Public Health with at least 3 years of relevant experience.

Skills:

• Strong organizational skills with attention to detail in managing documents, contracts, and records.
• Excellent interpersonal and communication skills to work collaboratively with departments such as HR, Legal, and IT.
• Ability to manage confidential information in compliance with company policies and regulatory requirements.
• Proficient in Microsoft Office Suite and other relevant office software.

Needed Attributes:

• Highly organized and detail oriented.
• Able to work independently and as part of a team.
• Capable of managing multiple tasks and responsibilities in a fast-paced environment.
• Strong problem-solving abilities and self-motivation.

Working Conditions:

• Primarily office-based with occasional responsibilities that may require collaboration with other departments. The role may involve some travel to various organizational sites for document management purposes.

SALARY RANGE:

• $45,000-$55,000 

DISCLAIMER:

Applicants who require accommodation should contact Human Resources. Pre-employment drug screening will be required. Applicants will be subject to an FBI Criminal History Record Check, and they have the right to challenge the contents of their Criminal History Record Information should they choose to do so.  

For more information visit Claratel – Helping make brighter tomorrows. 

Claratel Behavioral Health is an equal opportunity employer regarding disability under VEVRRA and ADA

**Please note that due to the high volume of applications we have received, we regret to inform you that only those applicants selected for an interview will be contacted. We appreciate your understanding and wish you the best of luck with your job search.**