Receptionist

Dinsmore is seeking a Receptionist at our Tampa, FL location. The successful candidate will represent the firm, both in person and by phone, in a friendly manner and be professionally attired at all times, exhibiting a neat and polished appearance. Opportunities for growth potential are available with this position.

Responsibilities

• Greet and welcome guests and notify attorneys or staff when visitors arrive
• Answer, screen and forward incoming phone calls to the appropriate person
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain reception area and log of guests
• Manage the office conference room bookings, schedule meetings, and assist with coordinating events
• Provide backup coverage for office services
• Perform other clerical duties that may need to be completed such as submitting invoices, pre-bills, time entry, filing, and faxing

Requirements

• Superior interpersonal skills dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff) and clients and visitors
• Ability to conduct work with strong personal and professional ethics and integrity
• Ability to provide excellent customer service
• Ability to use multi-line phone system
• Exhibit initiative and pro-active behavioral style
• Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
• Ability to keep information confidential
• Must have strong writing and excellent communication skills
• Must be computer proficient in order to create, edit, proofread, and finalize all written communication, including emails, memos, documents, etc.
• Must be detail oriented with a high degree of accuracy
• Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
• Ability to work additional hours as needed
• Previous receptionist experience required
• Experience working in a law firm setting is a plus
• High school diploma/GED required

Equal Opportunity Employer