Construction Coordinator (Administrative Assistant)

Viera Builders, Inc. has an immediate opening for a full time hourly paid Construction Coordinator (Administrative Assistant), who will be primarily responsible for ensuring the construction process remains on schedule by providing any needed support to the Vice President of Construction, Construction Manager, Superintendents, and Assistant Superintendents.  General administrative duties including answering and directing calls are required.  In addition, the Construction Coordinator’s duties include a variety of new home construction tasks including the following:

• Ability to print and sort construction schedules; process construction stages. Sort, print, distribute, scan and send invoices, purchase orders and vendor purchase orders to main office. Scan, copy and maintain documents on shared drive. Copy and paste documents on BMT and start jobs on BMT.
• Place appliance orders and schedule deliveries; coordinate repairs and returns for appliances.
• Complete countertop worksheets ensuring proper measurements and installation of counter tops.
• Prepare QC and walk lists for distribution to vendors and other coordination of vendor activities such as the scheduling and coordination of vendors.  Process vendor payments.
• Process Change Orders and notify superintendents and vendors of same
• Maintain brochures and other printed materials for buyer Orientation and other related activities
• Maintain pre-construction and pre-drywall meeting  documents, files of homes under construction ensuring of most recent and proper documentation, prepare reports pertaining to the progress of construction
• Establish accounts with FPL. Request County Inspections; Submit and maintain Surveys to County; Pay fees to county when necessary.
• Maintain required OSHA documents, logs and AED machine; Implement and organize regular OSHA training sessions with trades; obtain Certificate and Occupancy and update software.
• Schedule meetings with homeowners and superintendents.

A high school diploma is required.  A minimum of five years of administrative/clerical experience, preferably in a construction environment. Experience with and knowledge of general construction practices is preferred.  In addition, knowledge of the use of a PC and Microsoft Office Suite programs as well as other office equipment is required. Excellent verbal and written communication skills. Understands and follows work procedures and rules. Must be a team player.

Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.