Safety Administrative Assistant

Provide clerical and administrative support to the Safety and Loss Prevention program and CFO. Ensure safety processes and systems are running smoothly, while adhering to agency policies and safety standards.

1. Provide clerical and administrative support to the Safety and Loss Prevention programs
2. Review all reported incidents for completeness and accuracy of submission.  Follow up as necessary
3. Archive camera footage for reported incidents, as requested by the Safety and Loss Prevention teams
4. Track and monitor safety training, with regular follow up on non-compliance
5. Update monthly safety reports and charts for dissemination to managers and the executive team
6. Manage content on GESMV’s internal safety communication page
7. Maintain minutes of Safety team meetings
8. Assist in the administration of workers compensation claims and reporting
9. Obtain necessary information for insurance claims and report to the GESMV advisor and/or carrier
10. Regularly inform insurance carrier of asset additions and disposals
11. Prepare the supporting documents and obtain requested information for the annual insurance renewal
12. Comply with all GESMV policies, procedures, safety and confidentiality standards throughout work areas and maintain the same to meet CARF, HIPAA, Department of Labor and other regulatory standards
13. Complete other tasks as assigned by the Safety Manager

None

Associate’s Degree in Business Administration, Accounting or Financial Administration, or Computer Science. Relevant experience may substitute for the degree requirement.

An Associate’s Degree with experience in the field of Administrative Support is desired.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee must maintain a valid driver's license and a driving record acceptable to Goodwill's liability insurance provider. If at any time the employee is unable to maintain a valid driver’s license and a driving record acceptable to GESMV’s liability insurance provider, they must immediately notify Human Resources.

Must maintain the ability to pass a criminal background check and random drug screens.

1. Willingness and ability to develop working knowledge of all current Safety and Loss Prevention systems in support of the position and Agency goals and initiatives.
2. Strong technical competency and ability to learn new systems and processes quickly; ability to quickly learn and become efficient with Sales Force, Camera System software, Safety software (ThinkLP), and others.
3. Microsoft Office with intermediate knowledge of Microsoft Excel, Word, and PowerPoint required.
4. Excellent interpersonal skills with the ability to relate well with a broad spectrum of people.
5. Must be a highly organized, detail-oriented, and self-motivated individual able to handle multiple tasks and meet deadlines in a fast-paced environment.
6. Ability to define problems, collect data, establish facts, and draw valid conclusions.
7. Ability to respond to common inquiries from employees.
8. Ability to follow through with projects and assignments in a timely and efficient manner.
9. Mature judgment and ability to handle sensitive situations and confidential information with professionalism.
10. Ability to be self-directed, able to take initiative and exercise independent judgment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The above duties and responsibilities are essential job functions subject to reasonable accommodation. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job and/or apply for the position, absent undue hardship.This job description is not to be interpreted as an all-inclusive list of duties, responsibilities, or requirements. Employees may be required to perform additional job- related tasks as assigned, subject to reasonable accommodation.