Preconstruction Coordinator

SUMMARY

Individual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.  The department consists of Estimating, Business Development, and Marketing.    

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Overall duties include, but are not limited to, the following:  

• Bid document preparation
• Issuance of Intent to Bid
• Contacting subcontractors
• Processing of pre-qualification applications
• Proposal preparations
• Ordering of bid-bonds
• Maintenance of tracking logs
• Set-up of estimating and proposal folders
• Document printing
• Distribution of amendments and associated documents
• Marketing material development
• Attendance at various trade events (local)
• Attendance at site-visits, pre-bid meetings, and kick-off meetings
• Meeting preparations and minutes recording
• Delivering and organizing bids
• Coordination and scheduling of meetings, appointments, and events.
• Other related duties as assigned.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; demonstrates attention to detail.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Job Knowledge - Competent in required job skills and knowledge; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.
• Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; takes calculated risks to accomplish goals.

QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

1+ years related experience in construction industry, or an acceptable combination of education and experience.  Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus.  Strong analytical, planning, problem solving and organizational skills.  Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.  Ability to build relationships and work effectively with a team.  Strong interpersonal and communication skills.  Attention to detail and ability to see the bigger picture. 

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit and to use hands to type, handle, or feel and talk or hear.  The employee is occasionally required to stand or walk.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds when maintaining records.