Shipping Specialist- Logistics

JOB SUMMARY

The Shipping Specialist/Logistics Coordinator maintains all the specified paperwork associated with the logistics department at a high level of accuracy. This position is responsible for scheduling inbound and outbound loads while communicating with a wide range of individuals to accomplish this task. This role will communicate with shuttle drivers to ensure the ability to meet all inbound and outbound delivery requirements for the assigned facility. Within the scope of this job all Food Safety requirements and procedures will be followed. Coordinates shipments and deliveries, ensuring that customers get their products and materials when required with all appropriate documentation while minimizing scheduling conflicts in Shipping and Receiving.

*WORK LOCATION: This role resides at the Elk Grove Village building located at 2401 LUNT AVE., ELK GROVE VILLAGE, IL 60007

JOB DUTIES

Duties may include, but are not limited to the following:

• Food Safety – The Shipping Specialist/Logistics Coordinator will follow and enforce all elements of Food Safety are being met within the plant.
• Process paperwork in SAP accurately and in a timely manner, including processing transfers, sales orders, inbound orders, purchase orders, direct orders, receiving reports, and tally sheets.
• When processing paperwork, will need to include the following: ship to sites, ship from sites, correct locations, code dates, item number, purchase order number, sales order number, trailer number, seal number, foremen initials, Hilo driver initials, trailer inspection completed, completed to yard stamp, completed in SAP stamp, trailer in and trailer out stamp and any other additional processes we may need to add at the discretion of the Company.
• Maintain Yardview efficiently and accurately on a daily basis; complete the trailer movement information completely before and trailer moves are attempted, real time movements are required when moving trailers from our receiving bucket to our yard, real time movements are required when moving a trailer to outbound locations, use the physical trailer check and all shipping and receiving paperwork to update Yardview daily 100% accuracy is required.
• Scheduling appointments: schedule only valid purchase orders that are required to be delivered, input the delivery information into the Yardview Program after the appointment has been confirmed, contact Buyer if more information is needed, MMC orders Production bulk and components on a Material Order Form and ensure orders are delivered in a timely manner to support production.
• Dispatching of shuttle drivers; sending drivers to varied locations to pick-up and deliver the following: transfers and deliveries to CLN warehouses, transfers and deliveries to all other Hearthside facilities, transfers and deliveries to outside storage facilities and must be able to manage shuttle drivers efficiently.
• Other duties as assigned.

REQUIRED KNOWLEDGE & COMPETENCIES

Knowledge of:

• Procurement, products, and production processes.
• Inbound and outbound logistics.
• Understands basic concept of First In/First Out (FIFO) product rotation.
• Good Manufacturing Practices (GMP’s).

Skill in:

• Basic to mid-level computer abilities with keyboarding, recordkeeping and follow-up skills.
• Data entry and filing skills. Must be accurate and detail oriented.
• Basic math and reading skills.
• Must have good phone and customer service skills.
• Strong ability to multitask.

Ability to:

• Communicate effectively and maintain harmonious working relations with employees from all departments, management from all levels, customers, outside vendors, and truck drivers.
• Work well with others in stressful situations and meet deadlines as necessary.
• Ability to respond to common inquiries or complaints from customers, employees, and supervisors.

Proficiency in: MS Office Suite and SAP.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent; combination of higher education and experience preferred.
• One (1) to two (2) years related experience in a logistics department accountable for shipping, receiving, and inventory management. Food industry or manufacturing environment preferred.
• Ability to read, write and communicate in English. Bilingual is a plus.

PHYSICAL REQUIREMENTS

• Ability to work in a fast-paced environment in close proximity to others.
• Standing, walking for extended periods of time.
• Must be able to lift 20 pounds on an infrequent basis.
• Physical and mental ability to work in excess of 40 hours per week.

WORK ENVIRONMENT

• Work is 70% on the floor and 30% in the office.  
• Frequent production environment exposure which includes noise, dust, moving machinery, forklifts, and fluctuations in temperature.
• May work near moving vehicles or equipment and may be exposed to noise, fumes, airborne particles and vibration.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear. Repetitive bending, stooping and twisting throughout shift.
• Ability to work in variable temperatures and weather conditions.

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