Project Coordinator

Key Responsibilities: 

• Perform various project management and administrative tasks with minimal oversight. 
• Assist with the development and coordination of project proposals and contracts.  
• Facilitate coordination of project deliverables.  
• Assist with coordinating internal and external project communication.  
• Support maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.  
• Assist with scheduling and assigning tasks to internal team members.  
• Organize, attend, and participate in project meetings.  
• Shadow Project Managers to learn and develop communication and influencing skills. 
• Support creating specific program project fees.  
• Assists with coordinating client service and communication for specific program projects. 
• Support the coordination of communication and oversight of project quality expectations.  
• Ensure quality documentation is maintained for each project.  
• Identifies project conflicts and proactively works with Project Manager to resolve.
• Serves as the secondary project/program contact. 
• Collaborate with Project Manager to ensure client views are managed toward the best solution. 
• Assist in resolving project-related conflict and coordinating responses to client requests and questions. 
• Partner with Project Managers to maintain existing client relationships and support business development strategies within their practice or sector. 

Qualifications:

• 4 years of relevant experience required, with two years cumulative of project support experience. 
• Basic understanding of project execution required. 
• Basic understanding of building design and construction principles required. 
• Self-starter with the ability to influence and motivate others to achieve goals. 
• Successful track record of effective collaboration, communication, and organization skills. 
• Associate or bachelor’s degree preferred. 
• AEC or Professional Services industry experience preferred.