Asset Management Analyst - Multifamily

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm.  As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.

Analyst, Asset Management

Job Title:   Asset Management Analyst - Multifamily

 Status:    Exempt

 JOB SUMMARY:  As our Asset Management Analyst – Multifamily, you will be expected to oversee, a select number of assets under the direction of the AVP, Asset Management and provide analytical and administrative support for a variety of asset management functions across the company’s real estate investment portfolio. The initially assigned responsibilities will include direct oversight for approximately 25 properties in the northeastern region that are part of a bigger 41-property portfolio located in New Jersey of Garden-style properties.  The role will work closely with the other members of the Asset Management team and interact with the other corporate teams including Property Management, Construction Management, Investor Relations, Transactions, and Accounting.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following but are not limited to the job specifications contained herein.  Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group.

• Review weekly and monthly property data for owned properties including leasing reports, traffic reports, construction progress reports, collections, aged delinquencies, etc., and work with Property Management to improve operational performance.  With a focus on overall business plan implementation more than operational execution, identify and troubleshoot issues relating to occupancy and turnover, opportunities to improve rents and implement other income initiatives, controlling expenses, and addressing renovation program challenges including leasing issues, scope of work, rent premiums, excess turn times, etc.  Stay abreast of micro, local, and regional market trends and meet or exceed market-based performance benchmarks.
• Monitor, review, and evaluate financial operating results, working with Property Management to implement changes as needed to enhance cash flow and profitability. Manage capital improvement and other reserve balances. Ensure that quarterly and annual cash distribution targets to investors are met.
• Conduct site visits on a regular basis and meet with Property Management to review and assess operations, capital improvement programs, and property physical condition.  Given the nature of the initial portfolio, it is anticipated that travel and site visits will not have to be as frequent as for other properties with a greater value-added component.
• Manage the annual budget review and approval process for the assigned portfolio and for new acquisitions.
• Oversee outside tax consultants to ensure timely review of tax assessments and oversee tax appeals.  
• Develop a working knowledge of the properties, loan documents, partnership agreements, and other agreements. Working with Property Management and the finance team, ensure compliance with regulatory, contractual, and lender requirements.
• Provide monthly financial and variance analysis for the assigned portfolio and properties.
• Provide ad hoc portfolio-level and asset-level financial analysis, cash flow forecasting, and market research.
• Support the Transactions team on dispositions and refinancings.  Assist with hold/sell analysis and transactional support for dispositions including buyer Q&A and requests for information.
• Participate in regular calls to review portfolio and property performance with property management teams.
• Support monthly Executive Committee and Asset Management Meeting reporting activities and related Q&A.
• Support quarterly investor reporting activities and assist with Q&A with the investor relations group.
• Assist with loan administration, reserve administration, and lender/servicer interface.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• A bachelor’s degree is required.
• Minimum of 1 to 3 years of relevant experience in real estate and/or finance; experience with multifamily properties preferred.
• An investment mindset with a thorough understanding of financial calculations such as NPV, DCF, and IRR.
• Previous real estate financial analysis and modeling experience.
• Knowledge of real estate accounting, financial statements, and variance analysis.
• Superior analytical and problem-solving skills.
• Strong presentation, negotiation, and communication skills.
• Proficiency with MS Excel, Word, and PowerPoint required; proficiency with MRI, OPS Technology, Axiometrics, and/or LRO a plus.
• A team player who can operate effectively within a matrix management environment.
• Excellent organizational and time management skills. Ability to balance competing priorities. Able to work with time-sensitive, detail-oriented material and meet multiple deadlines.
• The ability to travel frequently.

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