Business Manager

Program: Homebase Service Area 6 | 1780 Grand Concourse, Bronx, NY 10457 

What You’ll Do

As part of New York City’s plan to end homelessness, the Department of Homeless Services established Homebase Homeless Prevention Community Resource Centers throughout New York City. Homebase programs are designed to assist families and individuals who are homeless or at imminent risk for becoming homeless to develop a plan for long-term housing stability. Homebase helps clients navigate the complicated eviction process, offers financial and money management counseling, helps clients obtain public benefits, provides short-term financial assistance, and helps with relocation if necessary. HELP USA has been operating several Homebase centers in the Bronx since the program’s inception in 2004, and HELP’s programs have been highly successful, with a 98.5% success rate for preventing clients from entering the shelter system. 

We are seeking a Business Manager to support the Executive Director of one of our Homebase programs in all matters related to budgets, purchasing, timekeeping, payroll and human resources. As a Homebase Business Manager, you will be the site’s liaison to HELP’s Central Office and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments.

Your responsibilities will include:

• Annual budget preparation and periodic analyses, including monthly line item comparisons of year-to-date actual vs. budgeted expenses.

• Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.

• Payroll preparation including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers prior to check distribution, and reviewing paid time off records.

• Maintaining site personnel records on all employees including processing new hires, separations, change in status, and employee benefits.

• Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing and inventory functions and reviewing the accuracy of coding for all purchases.

• Acting as the site Information Technology administrator and trouble shooter, as required.

You’re a great fit for this role if you have:

• Bachelor's degree in business or equivalent experience and skills.

• At least 3 years’ experience as an Accountant/Bookkeeper including payroll processing.

• Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.

• Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.

• Experience in computer systems operation and Microsoft applications required.