Administrative Assistant

Make a bigger difference

Administrative Assistant - Part-Time

At The Jewish Board, we don’t just make a difference – we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that’s been helping communities across New York City for almost 150 years and see just how big of a difference you can make.

The Administrative Assistant provides office and administrative support for the program such as answering phones, data entry, photocopying, filing, billing, and other tasks that support the smooth operation of the program.

Reasons you’ll love working with us:

• If you have a particular age range or population you’re interested in working with, you can find your niche here.  Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.

• We’re committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.

• With 70 locations throughout the five boroughs, you can work close to where you live. 

• Generous vacation time and  paid holidays will help you achieve a healthy work/life balance.

• We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.

• You’ll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.

How you can make a bigger difference: 

The Mishkon Division provides supports and services in a healthy and safe environment for individuals with intellectual/ developmental disabilities living in residential programs and in community settings. Our core values are to provide a healthy and safe environment that promotes person centered planning, community integration, and close collaboration with families and the community. This is all accomplished through an Orthodox Jewish lens, and with an understanding that staff, at all levels of the division, is the determining factor in achieving positive outcomes for our clients.

Qualifications: 

• High School Diploma and two years of experience working with adults living with mental illness or a BA or BSW Degree and some experience in a community or social service program.in a secretarial/administrative assistant capacity.
• Experience working with clients with severe mental illness and substance use.
• Strong attention to detail.
• Ability to communicate effectively. 
• Knowledge of PC software (specifically office automation products) including Excel spreadsheets, PowerPoint; and comfortable and proficient using audio video platforms (i.e., Zoon/Teams).

Responsibilities:

• Assisting with solving problems related to insurance and billing, working closely with program and central office staff.
• Maintaining participant attendance books and sign-in and sign- out sheets.

• Coordinating all aspects of the SNAP BENEFITS (food stamps) program.
• Uploading our individuals’ food stamps cards monthly on the POS terminal.
• Sending the monthly report to fiscal and reconciling discrepancies.
• Annually recertifying our participants.
• Enrolling new individuals into the SNAP program. 
• Assisting director and office manager with administrative projects as needed.
• Other duties as assigned.

If you join us, you’ll have these great benefits:

• Generous vacation time, in addition to agency holidays and  sick days
• Affordable and high-quality medical/dental/vision plans 
• Tuition assistance and educational loan forgiveness
• Free continuing education opportunities 
• 403(b) retirement benefits and a pension
• Flexible spending accounts for health and transportation 
• 24/7 Accessible Employee Assistance Program  
• Life and disability insurance 

Who we are:

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

 We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.