MGR FISCAL SERVICES, SHERIFF'S DEPT

1000 55th St, Kenosha, WI 53140, USA Req #826
Monday, May 13, 2024

Thank you for your interest in employment with Kenosha County!

FISCAL SERVICES MANAGER

SHERIFF’S DEPARTMENT

 

Are you a finance professional interested in law enforcement?  Do you enjoy being a part of a larger purpose?  If so, come work with a team of law enforcement professionals at the third largest Sheriff’s Department in Wisconsin!

 

Join our team and help make a difference in Kenosha County!

 

Kenosha County is committed to Equity, Diversity and Inclusion and is an

Equal Opportunity Employer.

 

2024 Hiring Range:  $76,859 - $91,499 annually

 

POSITION SUMMARY AND JOB DUTIES

The Fiscal Services Manager serves as the principal fiscal advisor to administration and represents the Sheriff’s Department in fiscal matters.  This role provides financial information to management by preparing, analyzing, and reporting accounting data utilizing appropriate accounting control procedures; and submits grant applications and implements the requirements when the grant is awarded.  The Fiscal Services Manager is also responsible for supervision of the Sheriff’s Department finance staff and carries out the responsibilities of the Division of Finance and Administration with regard to the Sheriff’s Department operations.  Additional responsibilities include fielding everyday issues consistent with budget management and grant administration.

 

Financial Responsibilities

  • Approve payment of bills and department purchase requisitions, ensuring funding availability and budgetary authority.
  • Monitor and evaluate information systems to ensure efficient and accurate fiscal operations and transactions are executed and recorded using generally accepted accounting principles.
  • Review and concur with all procedures affecting general ledgers and other procedures relevant to the accounting/payroll systems.
  • Ensure internal controls are in place to safeguard all assets, which could include monthly balance reconciliations, internal audits of all accounts and financial records, cash flow analysis, etc.
  • Initiate, prepare, and issue standard practices to all accounting matters and procedures as they relate to Kenosha County policies.
  • Prepare and interpret the financial statements and reports of the facility, including general ledger verification and reasonableness.
  • Receive and record unclaimed/unfounded cash that is purged from the Kenosha Joint Services Evidence room.  Periodically, turn over a report of this unfounded/unclaimed cash to the County Treasurer's office for publication. Manage the cash that is eventually claimed due to a response from a citizen as a result of the publication and eventually turn over the unclaimed cash to the County Treasurer's office.
  • Purchasing and accounts payable processing to include maintenance of adequate records of authorized expenditures.
  • Oversight of financial transactions occurring in two other checking accounts maintained by the KDOG; i.e., WI Forfeiture Fund and Non Forfeiture Fund.
  • Design and maintain an up-to-date procedure financial manual.
  • Manage the department's Illinois IPASS account ensuring inventory of department vehicles is up to date, regularly confirm our inventory of the transponder devices, and verify the quarterly invoice of passes through the toll system.
  • Compile required federal/state cost reporting statistical information in a timely and accurate fashion.
  • Prepare and interpret all statistical financial records of the facility.
  • Monitor aged accounts receivable to ensure revenue is received in a timely manner, avoiding uncollected receivables.
  • Install, enhance, and evaluate current and future financial electronic reporting needs of the facility.
  • Prepare various work papers for the annual audit; oversee the annual audit and ensure work papers, etc. are completed, meet with the auditing firm periodically to discuss audit.
  • Perform other duties as required or assigned.

 

Budgetary Responsibilities

  • Prepare an annual budget covering all financial activities of the Sheriff’s Department’s operations for submission and presentation to the various committees, County Board, and County Executive.
  • Prepare grant applications, manage the financial reporting, and ensure the outcomes of the programmatic activities of grants.
  • Communicate and interact with managers on a regular basis regarding their operating budget and outliers to help them gain and understand their information on issues that affect the finances.
  • Prepare and route for signatures Resolution documents w/Budget Modifications on fiscal matters of the Sheriff's Department for County Board approval.  Responsible for presenting fiscal resolutions to oversight committees.
  • Prepare and route for signatures a Contractual Approval document with the contract for service presented and send to Corporation Counsel for review, if necessary. Includes a budgetary analysis of the impact of the contract costs vs budget.
  • Responsible point of contact for the administration of all contracts as it relates to the Sheriff’s Department.
  • Gather data and calculate costs for our law enforcement services rendered for other municipalities including school resource officers and for several private business' requesting specialty patrols for special events, such as roadway bike races, triathlons, security for concert events.
  • Participate in Sheriff's Department meetings for budgetary issues or plans for new projects or programs; attend meetings regarding financial issues with the Finance Department or other county departments.
  • Prepare a variety of financial and activity reports for managing the budget and cash handling throughout the year.  May share reports with Sheriff's Department administration, Finance Department, and elected officials.
  • Monthly, collect inmate medical transport event reports and prepare an invoice to US Marshals and/or Bureau of Immigration and custom enforcement.

 

Supervisory Responsibilities

  • Supervise, plan, organize, train, and evaluate employees within the assigned unit.
  • Actively support administration with fostering a “team” atmosphere.

 

QUALIFICATIONS

Minimum Education and Experience

  • Bachelor’s degree in accounting or business management
  • Minimum of 3-5 years progressively responsible accounting and supervisory experience
  • Or any combination of education, training and experience which provides the knowledge, skills and abilities necessary to perform the job.

 

Preferred Education and Experience

  • Finance experience with public sector employer and/or law enforcement agency
  • Grant writing and management experience

 

Other Job Requirements

  • Valid driver’s license
  • A background free of felony convictions
  • Must be able to attend evening meetings

 

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

  • Principles and practices of general accepted accounting principles for fiscal administration in a governmental environment
  • E-grants and grant administration
  • Principles, practices, and procedures of the analysis involved in fiscal operations for a governmental/enterprise entity
  • Operational and capital budgeting, internal auditing, and financial forecasting
  • Demonstrates a high aptitude in working with various computer applications as they relate to accounting, fiscal management (ERP software), and law enforcement related records management systems

 

Skill in:

  • Microsoft Office Suite applications with above average skill in Excel (i.e., PivotTable, VLOOKUP functions)
  • Communication, both verbally and in writing
  • Customer service with the ability to work effectively with internal and external stakeholders
  • Performing a variety of duties, often changing from one task to another of a different nature; handling multiple procedural processes simultaneously; providing customer service to customers in a timely manner and in crisis-like situations

 

Ability to:

  • Perform in a fast-paced environment, multi-task, and prioritize duties
  • Represent the Kenosha County Sheriff’s Department in a professional manner
  • Present ideas with a high degree of effectiveness, both orally and in writing
  • Supervise the fiscal operations of a moderate-sized, multi-program law enforcement agency
  • Maintain confidential information
  • Establish and maintain effective relationships with associates, representatives of other agencies, facility staff, Board committees and the client/citizen public
  • Evaluate alternatives quickly, implement changes, and evaluate their effectiveness
  • Organize self and lead staff to meet schedules and deadlines of work
  • Promote inclusivity and effectively engage with a diverse workforce and consumer base
  • Work respectfully in a diverse and inclusive environment

 

BENEFITS

  • Health, dental, and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Paid Time Off
  • Twelve Paid Holidays
  • Retirement Plan:  Participation in the Wisconsin Retirement System which includes County-paid life insurance
  • Tuition Reimbursement

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The position involves light physical demands, such as exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
  • The position may require sitting for long periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
  • Ability to participate in meetings and travel between other County facilities.

 

WORK ENVIRONMENT

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This role will frequently or often work in an office or similar indoor environment, and sometimes or occasionally in a detention center of correctional facility.
  • This role will sometimes or occasionally be exposed to individuals who are rude or irate and individuals with known violent backgrounds.

 

WORK SCHEDULE

  • Full time, generally 40 hours per week, Monday through Friday with 40+ hours, specifically during budget season and to complete workload in accordance with timelines.
  • May occasionally work evenings, weekends, and holidays.

 

SELECTION PROCESS

  • Application Review - Qualifying
  • Background Investigation - Qualifying
  • Oral Interview - Qualifying
  • Drug Screen - Qualifying

 

If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.

 

Applications must be submitted no later than Tuesday, June 4, 2024

 

To learn more about the Kenosha County Sheriff’s Department, please visit:  https://www.kenoshacounty.org/548/Sheriff

 

Kenosha County is a Wisconsin Retirement System participating employer.  Your participation is required, which includes an employee contribution.

 

The pay grade for this position is E10 (Min. $76,859 – Max. $106,139)

 

This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago.  To see why Kenosha County is a great place to live, work, and play, visit:  https://www.visitkenosha.com/

 

Thank you for your interest in employment with Kenosha County!

 

Kenosha County is an affirmative action, equal opportunity employer.

 

Other details

  • Pay Type Salary
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  • 1000 55th St, Kenosha, WI 53140, USA