ELECTED OFFICIALS DEPUTY, PART TIME

1010 56th St, Kenosha, WI 53140, USA Req #827
Wednesday, May 15, 2024

Thank you for your interest in employment with Kenosha County!

ELECTED OFFICIALS DEPUTY, PART TIME

 

Kenosha County is looking for a detail-oriented, customer-focused Elected Officials Deputy.  The Elected Officials Deputy provides assistance to the Elected Officials offices for their daily needs during staff’s absences, which requires full knowledge of more than a dozen positions.  This role also provides coverage at the Elected Officials satellite office located at Hwy 50 and Hwy 45 in Bristol when the staff there is absent for any reason.

 

The person holding this position is expected to be a fully functioning member of all the departments it provides coverage for.  In addition, this position has a fluid work schedule due to covering full-time positions for employees during their sick days or vacations.

 

Join our team and help make a difference in Kenosha County!

 

Kenosha County is committed to Equity, Diversity, and Inclusion and is an

Equal Opportunity Employer.

 

2024 Hiring Range: $23.43 - $26.62 per hour

 

Work Schedule

  • 20 hours per week, Monday through Friday, except for the last two weeks in July at 40 hours each week.
  • When covering the satellite office, 40 hours per week may be required.
  • Hours each day may vary depending on the office that is being covered.

 

Position Summary and Job Duties

  • Manage daily operations of Elected Officials offices; includes running reports to verify financial reports and updating.
  • Ensure all interdepartmental mail is logged and tracked before sending with courier.
  • Provide daily reports for each department for back-up and balancing, with three separate bank deposits.
  • Responsible to work with seven different receipting systems.
  • Provide back-up coverage for front counter (fiscal).
  • Accept departmental deposits for Highways, Parks & Golf, and UW Extension.
  • Assist in covering phones for a variety of questions ranging from high level tax to County information.
  • Cover Elected Officials satellite office when regular staff has time off.
  • When not covering satellite office, assist in the four Elected Official offices downtown:  County Clerk, Register of Deeds, Clerk of Circuit Court, and Treasurer.
  • Perform duties of Deputy Treasurer: receipt tax payments, receipt municipal payments, end of day balancing, proof ads, explain property tax laws to the public, assist with Tax Deed and IN Rem processes, assist with administering Ag Use Value Conversion Charges, assist with Lottery Credit auditing and mailings, and assist with closing of quit claimed properties.
    • Receipt all payments on delinquent taxes owed to the County.
    • Responsible for year-end transfer of all Treasurer office files.
    • Ensure proper allocation to base tax amount, interest, and penalties from tax payments.
  • Perform duties of Deputy Register of Deeds: accept documents for recording such as deeds and mortgages from title companies, attorneys, other county offices, and the public.
    • Proofread and verify that documents conform to Wisconsin statutes and regulations.
    • Issue vital records including birth, marriage, divorce, and death certificates.
    • Track all certificates issued at satellite office for numbered security paper.
    • Assist the public with using the public access computers to search property information and recorded documents kept for public record.
  • Perform duties of Deputy County Clerk: assist applicants applying for marriage licenses and provide notary public services.
    • Sell copies of the Directory of Public Officials.
    • Provide basic information on passport services.
    • Assist in the delivery and receipt of election related materials from various municipalities.
  • Perform duties of Deputy Clerk of Courts: assign court dates, open case files, and accept legal documents from attorneys and public for filing. Maintain court case records.
    • Provide pending and post judgement information.
    • Calculate fines/fees to collection agency, interest due, and monies due to the Court.
    • Accept and receipt all payments for fines, including traffic tickets, misdemeanors, and felony offenses.
    • Accept filings for small claims, civil, and family.
    • Provide information on the service of papers by Kenosha County Sheriff’s department.
    • Collect fees and allow reinstatement of suspended licenses.
  • Perform other work as required or assigned.

 

Success Factors

  • Knowledge of offices of Circuit Court, Treasurer, County Clerk, and Register of Deeds and the services each provides
  • Knowledge of receipting systems used by the County in all departments
  • Knowledge of property taxes and an understanding of procedures
  • Knowledge of Wisconsin State Statutes 69.21, 59.43, 77.25, and 706
  • Knowledge of legal terms and procedures
  • Knowledge of how property is held and transferred
  • Knowledge and understanding of taxes
  • Skill in cash handling
  • Skill in Microsoft Word, Excel, and Outlook
  • Good organizational skills
  • Ability to identify counterfeit bills
  • Ability to communicate clearly either in person or over phone
  • Ability to maintain professional demeanor with angry customers
  • Ability to multi-task with strong attention to detail
  • Ability to record, track, and balance four departments and three cash registers
  • Ability to calculate allocation of interest and penalty
  • Ability to think quickly and switch between departments
  • Ability to read and interpret Wisconsin Statutes, regulations, and requirements; provide legal information, not legal advice
  • Ability to work under pressure and meet daily deadlines
  • Ability to draft legal documents
  • Ability to use computer programs including Landlink, Landshark, Laserfiche, Microsoft Dynamics, Vital Check network, and the Wisconsin Department of Revenue database
  • Ability to remain professional and courteous at all times
  • Ability to maintain confidential information
  • Ability to promote inclusivity and effectively engage with a diverse workforce and consumer base
  • Ability to work respectfully in a diverse and inclusive environment

 

Job Requirements, Education, Training and Experience

  • High school diploma or GED equivalent
  • Some accounting experience or background
  • Associate degree in accounting or related field preferred

 

Licenses/Certifications

  • Must achieve and maintain Wisconsin Notary Public commission

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The position involves light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently.

 

Selection Process

  • Application Review - Qualifying
  • Oral Interview - Qualifying
  • Background Check - Qualifying
  • Drug Screen – Qualifying

 

If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.

 

Kenosha County participates in the FICA Alternative Retirement Program.  Part time employees are automatically enrolled in this program if they do not meet eligibility criteria for the Wisconsin Retirement System (pension).  The FICA Alternative plan replaces the payment of FICA tax and instead contributes a percentage of pre-tax wages into an investment account for the benefit of the employee.

 

To learn more about the Elected Official Offices of the Clerk of Courts, County Clerk, Register of Deeds, and Treasurer, please visit:  www.kenoshacounty.org

 

Applications must be submitted no later than Friday, May 31, 2024.

 

The pay grade for this position is NE8 (Min. $23.43 – Max. $29.81).

 

This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago.

To see why Kenosha County is a great place to live, work, and play, visit:  https://www.visitkenosha.com

 

Thank you for your interest in employment with Kenosha County!

 

Kenosha County is an affirmative action, equal opportunity employer.

 

Other details

  • Pay Type Hourly
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Location on Google Maps
  • 1010 56th St, Kenosha, WI 53140, USA