Project Specialist (IT/Accounting/Project Support)

For Earth For Life

Please Note: 

*This position is a mix of accounting/administrative/IT project support*

This position requires full time onsite/in-office - Grapevine, Texas 

This position is not eligible for relocation or sponsorship

BASIC PURPOSE AND SCOPE OF POSITION 

This position helps facilitate the development of IT projects and systems improvements to support company objectives within the IT department.  

PRINCIPAL ACTIVITIES:  This position does the following in accordance with all applicable Federal, State and local laws / regulations and the Company’s policies, procedures and guidelines:

• Leads, creates, manages and maintains project schedules, budgets and correspondence that supports IT ongoing projects.

• Records important decisions made in meetings and manage communication for delivery.
• Manages and distributes correspondence and reports for management to enhance department efficiency.
• Support OpEx and CapEx, IT vendors, RFPs, equipment allocations, leases, contractor agreements/invoices to support business requirements.

• Coordinates vendor approval process, contracts and controls by working with Contract Management Office.
• Conducts administrative work such as purchase orders, calendar facilitation, invoices and auditing expense reports within the department, as needed. 
• Interacts with staff as necessary to implement department projects and help facilitate projects and business requirements.
• Serves as a department project specialist point of contact, for the department, to other departments within the organization.

• Pull data from available systems to develop reports as requested to enhance risk management and efficiencies within IT.
• Help other IT team members with project load to ensure that projects are completed on time, within budget and to the required standard of Kubota.
• Creates progress presentations for senior management.
• Accepts, interprets and implements project direction from Manager or Director in a timely, professional manner.
• The position will be asked to perform other projects and duties as assigned by the Director and/or Kubota Management.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in business management, project management, or related field preferred.
  • In lieu of a degree at least 5 years of experience required.
  • With a degree at least 3 years of experience required.
• Must be customer service oriented and able to interact professionally with Contractors, other Kubota Entities, and Corporate management.
• Knowledge of basic accounting terminology - GL codes, reclassification, reconciliation.
• Experience with Project Management tools. 
• Strong proficiency in Excel and SAP desired.

PHYSICAL REQUIREMENTS:

Typical office environment.

DISCLAIMER:

The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification.  This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification.  This job is intended to include the current essential functions of the job.  Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.

 Kubota is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.