LISI AEROSPACE is ranked 60th in the global aerospace value chain and specializes in the design and manufacture of high-tech metal components to enhance aircraft safety and performance. Active since 1950 in the fastener market (no. 3 worldwide), LISI AEROSPACE has been a recognized player in metal components for aircraft engines and airframes since 2011.  With its dedication to industrial excellence, LISI AEROSPACE aims to become a leader in costs, quality, deadlines and workplace safety. This mindset is represented at every level of our company and by all of our team members. At LISI AEROSPACE, we focus above all on advancement and flexibility. Every employee is empowered and has the latitude they need to carry out their assignments and develop their skills. We provide this mobility and training through our Corporate University, the LISI Knowledge Institute (LKI). As a result, our company is growing fast and always welcoming new talents.

SUMMARY

The Administrative Assistant will provide support to departments including: Human Resources, Health, Safety and Environmental, Quality, and Finance. The Administrative Assistant handles matters of a confidential and sensitive nature which requires diplomacy, discretion, and good judgment. The Administrative Assistant acts independently and is proactive with excellent research and writing skills. Interacts and communicates effectively in a business-professional manner with Employees at all levels of the organization, customers, vendors, and the public.

To perform this job successfully, an individual must be able to satisfactorily perform each essential requirements represents the knowledge, skill, and/or ability.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned. Reasonable accommodation for disabilities may be made for one or more of the following:

• Handles confidential matters, privileged communications and records with the utmost sensitivity and discretion.
• Creates business professional correspondences, documents, organizational charts, spreadsheets, and announcements using Microsoft Office software; Word, Excel, PowerPoint, Publisher, and Visio.
• Assists in various duties pertaining to departments such as: HSE, HR, Finance, LEAP, or Quality.
• Assists in plant communication utilizing communication boards, screens, emails and other assigned modes of communication.
• Assists with maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinates the physical organization of administrative areas in a professional manner. Ensure conference and training rooms, front office, and storage/file rooms are clean, orderly, and organized. Make recommendations for improvement.
• Assists with Company’s Record Retention schedules. Sends schedule reminders to Record owners, and coordinates the transportation of Records to off-site facility.
• Coordinates catering for meetings, corporate and customer visits, and audits.
• Assists with and generates electronic proxy ID Badges.
• Continually exemplifies and is an advocate of LISI Aerospace’s Vision, Mission, and Guiding Principles as stated in LISI Aerospace’s Team Member Handbook.
• Participates in the LEAP (LISI Excellence Achievement Program) in support of the Company’s commitment to continuous improvement in the areas of; HSE, Quality, and Production.
• Other duties as assigned.

Ways of working, Experience, and Behaviors

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical –Collects and researches data; Uses intuition and experience to complement data; understands the workflows and procedures; Develops solutions to complex situations requiring innovative thinking and problem solving.
• Technical Skills – Understands and has working knowledge of office management procedures. Ability to operate computer based programs for presentations and spreadsheets.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens intently to others and seeks clarification; Provides clear and pleasant responses to inquiries regardless of the situation; Demonstrates group presentation skills; Participates in meetings.
• Written Communication – Writes documents clearly and accurately; Ability to edit material and ensure correct punctuation, spelling and grammar. Transfers pertinent data into meaningful written documents that can be understood by all levels of the organization.
• Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
• Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Adaptability – Adapts to changes in the work environment and responds promptly to changing conditions and conflicting schedules; Manages competing demands; Changes approach or method best fits the situation; Able to deal with frequent change, delays, or unexpected events. Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully which all the while possessing a positive demeanor.  
• Planning/Organizing – the individual prioritizes and plans work activities and uses time efficiently; Anticipates needs and takes immediate action to support the necessary goals, objectives, and executives’ action plans; Plans for additional resources in a creative way only adding cost as necessary.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

ESSENTIAL JOB REQUIREMENTS SKILLS AND ABILITIES

Education and/or Experience

• Bachelor’s degree (B.A.) and/or 4+ years of related experience or equivalent combination of education and experience.
• Excellent command of English grammar.
• Proven ability to be well organized and have excellent attention to detail.
• Strong multi-tasking and prioritization abilities.

Language Skills:

Must have excellent communications skills and the ability to read and comprehend simple instructions, short correspondence, and memos in the English language.  Ability to write simple correspondence in the English language.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. The reading and writing of the French language preferred but not required.

Mathematical Skills:                                           

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of US currency and weight measurement, volume, and distance.

Computer Skills:                                      

To this job successfully, an individual should have advance knowledge of Microsoft Office software including: Excel, Word, PowerPoint, Publisher, Visio, and Outlook.

Reasoning Ability:                                              

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations. Must be exceedingly well organized, have attention to details and great follow-through

Certificates, licenses, registrations

• Licensed California Notary

PHYSICAL DEMANDS, WORK ENVIRONMENT, HEALTH AND ,SAFETY

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to sit; use hands to finger, handle, feel and talk, and hear. The employee is occasionally required to stand and walk and reach with hands and arms. The employee must occasionally lift and /or move up to 10 pounds and seldom lift and/or move up to 20 pounds. Specific vision abilities required by this job include; close vision, distance vision, peripheral vision, differentiate color, and able to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The noise level in the work environment is moderate business office environment

Safety and Environmental 

The responsibilities of the position include compliance with company and governmental safety, environmental and hazardous materials regulations and procedures. Employee will be required to wear personal safety equipment such as safety glasses, hearing protection, or proper footwear PPE in specified areas.

LISI is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.