Project Manager

9420 Athena Cir, La Jolla, CA 92037, USA Req #357
Tuesday, May 14, 2024

Job Summary

We are seeking a highly motivated and experienced Project Manager to join our LJI team. The Project Manager will play a pivotal role in overseeing and coordinating the execution of a fast-paced, anti-viral vaccine program that coordinates labs across the country. The ideal candidate will have a strong background in project management, grant programs, academia, and working with federal agencies. Additionally, familiarity with or expertise in vaccines, immunology and/or virology will be highly beneficial.


Essential Duties & Responsibilities

  • Lead and manage an integrative project team to provide for the successful execution of a multi-collaborator program.
  • Provide oversight and direction for day-to-day operational issues and establish and implement project management procedures.
  • Coordinate overall project activities, assess needs and prioritize to ensure projects are on-track and meeting objectives.
  • Collaborate with stakeholders from government, external collaborators, and academia to drive alignment and progress towards program goals.
  • Apply your expertise in NIH or other federal grant programs to navigate funding processes and requirements effectively.
  • Identify and resolve program execution issues promptly, and providing timely delivery of milestones and objectives.
  • Generate progress reports and other deliverable project documentation as needed.
  • Provide strategic guidance and support to the team, fostering a collaborative and high-performance work environment.
  • Communicate project updates, challenges, and successes to collaborators and leadership.
  • Adapt quickly to changing priorities and requirements, maintaining flexibility and agility in a fast-paced environment.
  • Work independently and demonstrate strong organizational and communication skills.

Leveling Requirements


  • Bachelor's degree in a relevant field; Advanced degree preferred.
  • Minimum 4 years of experience in project management, preferably in life sciences.
  • Certification in Project Management desirable. 
  • Experience working with NIH or other federal grant programs,
  • Knowledge or experience in vaccines, immunology, virology, or related fields is advantageous.
  • Proven ability to lead interdisciplinary project teams and drive successful outcomes.
  • Strong problem-solving skills with the ability to quickly recognize and resolve issues as they arise. 
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse groups.
  • Proficient with G Suite and MS Office Suite 

Skills, Abilities, and Conditions of Employment

  • Excellent communication skills, both verbal and written.
  • Strong leadership and team management abilities.
  • Exceptional organizational and time management skills.
  • Proficiency in project management methodologies and tools.
  • Problem-solving and decision-making skills.
  • Financial management and budgeting skills.
  • Risk management and mitigation expertise.
  • Negotiation and conflict resolution skills.
  • Must be willing to work in a research environment.
  • Satisfactory completion of the Institute’s background investigation.
  • Must be willing to sign an employee confidentiality agreement.

Physical Requirements

  • Mobility for potential travel to meeting sites and project locations.
  • Comfort with extended periods of sitting and computer use for managing schedules, budgets, and communication.
  • Good verbal communication skills for meetings, presentations, and discussions.
  • Ability to handle stress and pressure effectively in a mentally demanding role.
  • Overall health and wellness for sustained performance.

Join Our Team


If you are passionate about driving innovation in vaccines and thrive in a collaborative, dynamic, environment, we invite you to apply for this Project Manager position. This is an exciting opportunity to contribute to this groundbreaking research initiative. Apply now and be part of a team dedicated to shaping the future.

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.

With over 30 different countries represented, diversity is respected and celebrated at LJI. We are committed to ensuring a safe and compassionate environment that is equal, just, and fair. Science and discovery benefit from a diversity of talents, a diversity of approaches, and a diversity of perspectives. The La Jolla Institute’s Diversity, Equity, and Inclusion Initiative is designed to help us identify areas at the Institute that need improvement so we can together create an environment that is inclusive, provides equal opportunities, and opens doors that propel our research for human health. 
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity. 

Other details

  • Job Function GA
  • Pay Type Salary
  • Min Hiring Rate $71,429.00
  • Max Hiring Rate $114,286.00
Location on Google Maps
  • 9420 Athena Cir, La Jolla, CA 92037, USA