Accountant 3

Close date:  May 11, 2022

Job Summary:  Monitors Airport expenditures and projects, identifying fixed assets to be capitalized on a timely basis. Reconciles the Enterprise Fund work-in-progress and fixed asset accounts. Assists the accounting supervisor, capital with capital fixed asset entry and maintenance.  Documents and retains all fixed asset additions.  Reconciles Airport credit card purchases and processes monthly purchasing card entries.  Compiles support for TSA/LEO grant reimbursement.  Enter capital budget figures into financial system.  Back-up payables entry for accountant ll position.  Review account coding for purchasing in the county’s ERP system.  Monitor and report on accumulated depreciation and forecast depreciation for budget year.
 

Job Duties:

• Monitors roughly 90 million dollars in expense activity in the financial general ledger and groups expenses into projects for timely capitalization.  Re-class eligible expenses to major maintenance capital accounts for fixed asset processing.  Posts fixed asset journal entries.  Reconciles the fixed asset accounts.  Enters roughly $15-5- million dollars of operating and capital fixed assets into the County fixed asset system on an annual basis.  Complete a biennial fixed asset physical inventory of approximately 3,500 asset items.  Modify and dispose of fixed asset as needed.  Reconcile and adjust short-term and long-term lease accounts for airport capital leases.
• Review receipts and supporting detail submitted by the traveling staff member to ensure the proper adherence to travel policy and relating travel ordinance.  Review submitted forms for completeness and accuracy.  Submit travel expense report for Airport approval and then Central Accounts Payable processing.  Monitor traveling staff adherence to internal submission policy.  Train and assist traveling staff with completing forms and defining required level of detail for form submission.
• Monitor and reconcile accumulated depreciation accounts.  Research and reconcile annual depreciation offset in accordance with the airline use and leas agreement (AULA).  Complete the annual journal vouchers to record depreciation offset.  Reconcile capital lease depreciation with Central Accounting on annual basis.  Forecast operating and capital depreciation and depreciation offsets annually for the budget and monthly projections.
• Work with Central Payroll Manager to obtain a job costing expense reporting for Airport Sheriff’s sub-station monthly to ensure Safety and Security will be able to request timely reimbursement for LEO grants through the Transportation Security Administration (TSA).
• Provide Accounts Payable support and coverage during peak volumes, Accountant ll absences, vacation, and leave.  Entry of purchasing and contract documents into the County ERP System Cloud Suite Financial (CSF).  Monitor approvals for items marked high importance and critical to operations.  Research and resolve issues with payments, invoice amounts and vendor issues at the request of Central Accounts Payable, Procurement, Vendors and Airport Staff.
• Daily review and approval of the account coding string for all purchases entered in Cloud Suite Financial (CSF) for Airport purchasing.  Return purchasing documents for corrections or for additional information.
• On a continuing basis reconcile the Enterprise Fund work-in- Progress, Capital Fund work-in-progress, and the Capital Fund Bond work-in-progress accounts to ensure correctness and completeness.
• Enter capital budget requests into the County’s financial system.
• Complete annual duties, reconciliations, and adjustments, and other duties as assigned by supervisor, or management.

Minimum Education & Experience:

• Current State of Wisconsin resident.
• Bachelor’s Degree in Accounting, Business, or related field.
• Three (3) years of experience in accounting, finance, or related field.
• Advanced knowledge of Microsoft Word, Excel programs, and PowerPoint.
• Intermediate knowledge of ERP, and General Ledger.  
• Knowledge of Generally Accepted Accounting Principles (GAAP)

Preferred areas: GASP experience preferred.   
        

Knowledge, Skills & Abilities:

• Requires knowledge of databases and spreadsheets.
• Requires knowledge of general ledger system and financial Management system.
• Requires knowledge of word and excel.
• Creates and maintains good working relationships with airport customers, other departments, and airport employees.
• Reviews and approves journal entries and payment requests made by other Accountants II and III's.
• Contact with employees or others primarily at a routine level involving basic information exchange.
• Contact with peers and others involving explanation of information (these contacts may be within or outside department or division), and the gathering of information. May include the communication of sensitive or confidential information.
• Limited external contact to: gather information, answer queries, or ask assistance.
• Read, write and comprehend simple instructions, short correspondence and memos.
• Read and interpret safety rules, operating/maintenance instructions and procedure manuals.
• Write routine reports, correspondence, and speak effectively before both internal and external groups.
• Regularly makes decisions involving how a project or operation will be conducted (i.e. sequence or method), and generally from an available set of alternatives or precedents.