Administrative Assistant to President and Principal

The organization's core purpose is to equip saints for life in this world and the next.

Administrative Assistant to President and Principal

West Catholic Preparatory High School

4501 Chestnut Street

Philadelphia, PA 19139

West Catholic Preparatory High School Mission Statement

West Catholic Preparatory High School is a Catholic community of academic excellence in an urban environment that is open to an interdenominational population. The school’s rigorous spiritual, academic, technological, and co-curricular programs develop our ethnically and religiously diverse student body into young men and women of strong moral and ethical character. West Catholic prepares each student to face the challenges of everyday life in an ever- changing global society.

West Catholic Preparatory High School Belief Statement

At West Catholic Preparatory Catholic High, we believe our education...

• Inspires a life-long commitment to service, especially to those in need
• Is grounded in the Catholic message of gospel values;
• Is a ministry that participates in God’s saving work;
• Develops each person’s full potential-spiritually, intellectually, socially and physical;
• Inspires a life-long commitment to service, especially to those in need;
• Promotes learning in a collaborative effort between home and school;
• Fosters mutual respect among students, teachers, administrators, and all members of the school community;
• Should be made available to all students regardless of ethnicity, religious affiliation or socio-economic status;
• Encourages respect for and an understanding of our multicultural family.

• The challenging academic curriculum, competitive athletics program and engaging activities complement each other to foster courage, character and leadership.

Position Summary:

This role serves as the critical administrative support for the President and Principal of West Catholic Preparatory High School. The successful candidate will routinely and effectively communicate and interface with all levels of the organization from staff to executive leadership working within a Catholic environment. The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling and maintaining confidential information and exercising discretion/discernment in handling related office and school matters at all times. This role requires professionalism, organization, and effective communication.

Duties and Responsibilities:

• Prepare and compose internal and external correspondence with appropriate follow-up and prepared responsiveness.
• Organize and maintain records while exercising the utmost confidentiality in

handling.

• Participate in meetings ensuring that all required information is completed,
• delivered in advance and available for the appropriate parties.
• Communicate with various internal departments to coordinate projects and/or

activities and work closely with external parties in administrative matters.

• Anticipate and execute various duties as required to effectively support the team.
• Work with the President and Chair of the Board of Directors to manage appropriate materials and communicate them in a timely manner
• Perform general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, take messages, transfer calls to appropriate individuals, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Schedule meetings for the President and Principal
• Maintain a good working relationship with Administration, Faculty, and Staff as well as the students and families of West Catholic Preparatory High School
• Manage special projects, studies and surveys, and complete forms and

correspondence in accordance with high school procedures.

• Operate office equipment such as fax machines, copiers, phone systems, and use computers for spreadsheets, word processing, database management and other applications.
• Responsible for being knowledgeable and implementing the mission of West Catholic Preparatory High School
• Other duties as assigned.

Qualifications: (Education/Training and Experience Required)

• High School Diploma/GED is required, bachelor’s degree or related field preferred.
• Previous experience in customer service or as an administrative assistant (6 months).
• Must be flexible and able to handle constant interruptions and be open to helping

other offices as needed.

• Experience with PowerSchool, Schoology, School Messenger, Constant Contact,

and other school centric programs preferred.

Skills:

• Excellent written and oral communication skills.
• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet

deadlines, and achieve goals.

• Strong motivation skills.
• Ability to work productively and positively with staff, students, parents, alumni, and community.
• Willing to work school events in the evening and weekends when necessary.
• Must be attentive to details and have the ability to manage several projects at once.
• Ability to work autonomously without extensive oversight or direction and work

independently.

• Proficient in Microsoft Office Suite and Google Suite.
• Administrative Assistant to the President and Principal is a 12-month position.

SALARY

This is a 12-month, full-time position. Hourly wage is commensurate with experience.

Candidates interested in Administrative Assistant to the President and Principal Position  at West Catholic Preparatory High School should send their resume to Mr. Andrew Brady, President abrady@westcatholic.org.

The deadline for application is July 12^th, 2024

Interviews will be granted to the most qualified applicants.

PA required clearances, Safe Environment clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status, or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese. Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

EQUAL EMPLOYMENT OPPORTUNITY

In keeping with Church teachings on social justice, the Archdiocese of Philadelphia is committed to a policy of equal employment opportunity.  This policy governs all aspects of employment, including but not limited to hiring, job selection, job assignment, compensation, discipline, termination, benefits and access to training.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings.  For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions.  In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese. 

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources.  Employees can raise concerns and make reports without fear of reprisal.  Anyone found to be engaging in any type
of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment