Administrative Assistant to the Office of Student Affairs

The organization's core purpose is to equip saints for life in this world and the next.

Administrative Assistant to the Office of Student Affairs

Pope John Paul II High School

181 Rittenhouse Road

Royersford, PA 19468

Job description

.

Summary:

Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Reporting directly to the Assistant Principal, Student Affairs (APSA) this person will be responsible for the daily operation of the office and planning and implementation of activities and events.

Responsibilities:

• Coordinate bus transportation for all field trips and activities.
• Assist with bell schedules, seating charts, and the school calendar.
• Handle the sale of event tickets, other products, and dress down days and reconcile the revenue from these sales.
• Assist with all offices in the building.
• Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Perform general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
• Keep detailed records of all events and transactions using Google and Microsoft.
• Assist APSA at all events, including evenings and weekends.
• Responsible for being knowledgeable and to implement the mission of Pope John Paul II High School.
• Maintain a good working relationship with Administration, Faculty, and Staff, as well as the students and families of Pope John Paul II High School.
• Stay up to date on current school happenings and the school calendar in order to answer any questions that might arise, and to share the appropriate information when needed.
• Place orders for the school store and provides supervisionto store operations during daily lunches.

Required Qualifications:

• High school diploma or equivalent.
• Previous experience in customer service or as an administrative assistant.
• Excellent written and oral communication skills.
• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Strong motivation skills Ability to work productively and positively with staff, alumni, and community
• Must be flexible and able to handle constant interruptions, and be open to helping other offices as needed.
• Willing to work school events in the evening and on weekends.

Administrative Assistant for Student Affairs is a 10-month position.

Candidates interested in the Administrative Assistant for Student Affairs position at  Pope John Paul II High School should send their resume to Cindy Honyara at chonyara@pjphs.org.

The deadline for application is July 15, 2024.

Interviews will be granted to the most qualified applicants.

PA required clearances, Safe Environment clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings.  For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions.  In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese. 

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources.  Employees can raise concerns and make reports without fear of reprisal.  Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

EQUAL EMPLOYMENT OPPORTUNITY

In keeping with Church teachings on social justice, the Archdiocese of Philadelphia is committed to a policy of equal employment opportunity.  This policy governs all aspects of employment, including but not limited to hiring, job selection, job assignment, compensation, discipline, termination, benefits and access to training.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings.  For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions.  In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese. 

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources.  Employees can raise concerns and make reports without fear of reprisal.  Anyone found to be engaging in any type
of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment