Maintenance Planner

Job Overview:  

This position is responsible for the planning and scheduling of all maintenance work performed, improving workforce productivity and work quality by eliminating, in advance, potential delays and obstacles through proper planning and coordination of parts, machine downtime, and workforce.

Responsibilities:

• Perform work according to established safety rules and practices while striving for ZERO Accidents. 
• Ensure employees have the appropriate tools and training to perform tasks in a safe manner.  
• Identify Near Misses along with appropriate corrective actions.  
  Principal contact and liaison person between the maintenance department and plant departments.
• Ensures that the operational areas or functions receive prompt, efficient, and quality service from the maintenance function and ensures the maintenance function is given the opportunity to provide this service.    
• Receives and processes all work orders 
• Ensures the safety needs are given appropriate priority in work planning.
• Plans and schedules preventive maintenance work in coordination with operation and maintenance supervisors. Planner should have complete knowledge of each department's PM workload in order to better schedule work orders in that area.
• Makes any additional sketches, diagrams, etc. necessary to clarify the intent of the work order. 
• Reviews and screens each work request, verifying that it has been properly filled out.
• Discusses the work details with the originating department as appropriate.
• Ensures that work requested is necessary and an appropriate job for maintenance.   
• If need or role is questioned, and not readily resolved with operation or requesting personnel, refer the work order to the maintenance manager for resolution.    
• Reviews with engineering and management work orders that require engineering design.  
• Examines jobs to be done and determines the most efficient way to accomplish the work, consulting with the requestor and/or maintenance manager, when needed.   
• Obtains blueprints, drawings, instructional manuals, and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc. necessary to clarify the intent of the work order.
• Identifies and obtains (requisitions, orders, kits, as appropriate and in keeping with procedures) determinable materials, entering material needs on the work order.
• Determines if needed parts are in stock by verifying availability with stores prior to scheduling the work.
• Estimates of jobs showing sequence of steps, the number of technicians, and required labor hours for each step. Lists determinable materials and any special tools or equipment needed.  Also determines job duration (number of days or shifts).
• Estimates cost of each work order in terms of direct labor, materials required and total cost
• Maintains backlog files of work orders waiting scheduling in accordance with their priority limits (with an estimated completion date). Those unplanned, requiring engineering, waiting for materials, waiting for downtime, etc., are filed accordingly.
• When ready for scheduling, work orders are filed by supervisor by required completion day. Ideally, this filing is accomplished within a computerized system.
• Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, material, and special tools required for its execution.
• Reviews the estimate of the current day's schedule status and "forecast-of manpower” availability daily to see if the staffing plan is still valid (is everyone here and available for work or is a change needed).
• Develops a maintenance work schedule for the maintenance area supervisor. From the backlog files for each crew, selects a group of work orders with workforce requirements matching the capability of the identified work forces, considering any work carry over from jobs previously scheduled.
• Based on firm work schedules, coordinates requisition of all predetermined parts, materials and special tools and ensures that equipment to be worked on will be available and ready by agreement with operations. Arranges for any safety inspection, fire and standby watch.
• Issues approved schedules together with relevant work orders and other planning documents to area supervisors. Discusses 'planning packages" as necessary with special instructions or considerations to be observed in the execution of the jobs and reviews new jobs coming up in the future. (All work orders except emergencies come through the planner.)
• Follow-up to ensure the completed schedules and work orders are returned at the proper time. Carefully reviews completed schedules and corresponding work orders submitted by the maintenance area supervisors and monitors work order progress for any reports necessary.
• Maintains an open package of schedulable work orders, which require equipment to be shut down so that some or all of them can be performed in the event of an unscheduled shutdown of that equipment. These unscheduled shutdown lists are prepared, reviewed, and updated weekly.
• Develops a file of standard work orders (Plans) for regularly recurring repair jobs, based on historical experience, to simplify the planning process.
• Reviews with the maintenance area supervisors the actual labor expended versus estimated labor and material used for completed jobs, to determine corrective measures needed to improve the accuracy of estimating and improving methods of doing work.
• Perform Other Duties as assigned.            

Qualifications:

Education:

• Associate’s degree or equivalent required.
• Experience with an ERP Manufacturing system or CMMS preferred
• 2-5 years of maintenance and manufacturing supply management experience preferred   

Skills & Abilities:

• Analytical skills, Mathematical Skills, Computer Skills, and Reasoning Ability required.
• Possess core values of Honesty and Integrity.
• Mechanical/Electrical background necessary and tech school background desired.