Administration - Area Administrative Assistant

Mobile, AL, USA Req #75
Thursday, February 22, 2024

Job Summary: 

Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.


Primary Duties & Responsibilities:

  • Maintain electronic records for all employees in the area including, but not limited to:
  • Training (Internal and OEM)
  • Safety & Quality (Internal & Customer specific)
  • ISNetworld/Safety Council/ISTC, etc.
  • Plant Site-Specific
  • TWIC
  • OSHA training
  • Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area. Including but not limited to:
  • Mobile Units
  • Calibrated Equipment
  • SIS Vehicles
  • Fork Lifts
  • PMI Locker/PMI Gun
  • Assist with resolving AP/AR issues
  • Set-up new vendors and credit apps
  • Reconcile credit card statements
  • Handle all technician per diem for assigned facilities
  • Data entry for service work with attention to detail and timely execution
  • Input purchase orders for materials required to complete orders and issue POs to vendors
  • Routinely communicate with vendors to monitor delivery dates
  • Purchasing of Safety, shop, and office supplies for assigned facilities
  • Answer phones, filing, and continuously improve process for assigned facilities
  • Other duties as assigned by Area Operation Director


Positional Requirements & Qualifications:

  • Education & Experience
    • HS Education or GED equivalent
    • Solid understanding of basic bookkeeping
  • Skills & Abilities:
    • Highly organized
    • Effective time-management
    • Detail-oriented
    • Self-Motivated
    • Oracle
  • Must be able to travel and have a clear driving record in accordance to company driving guidelines
  • Clear background check and drug/alcohol screening


Essential Physical Functions:

  • Travel: less than 5%
  • Lifting up to 20 pounds
  • Bending, stooping, walking

Other details

  • Job Family Administration
  • Job Function Branch
  • Pay Type Hourly
This posting is inactive.
Location on Google Maps
  • Mobile, AL, USA