Administrative Coordinator – Spidercam (Part-time) (Job Req 2024-136)

Why Work at Ross Video? We have a great group of people working together to create and deliver cutting edge products that look amazing and are easy to use. We go all out so that our customers can have the best possible experience and achieve quality results. With a product focus, continual learning, results driven processes, and creative thinking, we constantly strive to improve our solutions and to deliver results. If you've ever watched live television, news, sports, or entertainment, you've seen our products in use. All of the major Hollywood award shows, most professional sports teams, and many of the largest broadcasters in the world use Ross Video technology. Get behind the scenes and learn about what it takes to make live events possible. If that resonates, and you’re someone with integrity, commitment, and a strong drive to deliver great products, we’d love to hear from you.

The Administrative Coordinator - Spidercam will support Spidercam project managers with daily administrative tasks as needed. Tasks include but are not limited to frequent email communication, making travel arrangements, tracking expenses and invoices, and assisting with generating internal reports. Must be able to multi-task and prioritize job responsibilities and be very detail oriented. Will require occasional interaction with clients, vendors, and Spidercam contractors. Must be professional and courteous with outstanding customer service skills. Must be comfortable with frequent email communication and have excellent writing skills. Constant communication with colleagues is required in order to complete tasks and ensure efficient project timelines. Must be willing to work together with the rest of the Spidercam team to complete tasks on a short timeline in a fast-paced environment. Often times there are quick turnarounds for tasks that need to be completed.

This is a part-time position: 20 hours per week (possibility of having to work extra hours during peak season)

Who you report to: Vice President, Camera Motion Systems

What we offer:

Ross offers competitive salaries and comprehensive health plans, as well as several perks to help you perform at your best. 

Some of these perks include flexible hours, generous paid time off, fitness/wellness allowance, employee share ownership program, professional development support and a ton of fun social activities and events!

Best of all, you will be part of the Ross Video team, and we’ve got a pretty energizing environment here.

What the job is all about:

• Maintain updated Spidercam contractor database
• Book travel for Spidercam contractors including flights, hotels, rental cars
• Input data for job results
• Assist in preparation of spreadsheets for Spidercam job reporting
• Assist in preparation of clients’ contractual documents
• Assist in review of contractor submissions
• Assist project managers with job scheduling tasks
• Assist with vendor tracking
• Assist with invoice tracking and reporting
• Assist with job expense tracking and reporting
• Variety of administrative tasks
• Meetings Note Taker
• Perform other related duties as required.

Who you are:

• Strong email communication skills
• Excellent time management skills
• Ability to multitask
• High attention to detail
• Proficient in Microsoft office especially Excel and Word templates
• Professional and courteous
• Must be able to work effectively with both external and internal colleagues
• Previous work experience in an Administrative Coordinator capacity supporting multiple managers an asset
• Previous experience in entertainment or broadcasting industry would be a plus
• Knowledge of project lifecycle / deadlines desirable
• Ability to handle stressful situations and to keep information confidential.
• Organized individual who can multi-task and prioritize to meet the needs of the business.
• An agile person, a fast learner and proactive.
• Independent worker; happy to take ownership and get things done, working with minimal supervision.
• Strong team player, able to tackle large, complex projects or personal errands with enthusiasm.
• Problem solver, able to make sound decisions and be resources in your solutions.
• Confident communicator, who can confidently represent the company with both internal team members and external customers and vendors.
• The successful candidate is expected to have an air of flexibility
• Valid driver’s license

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Equity, Diversity & Inclusion
At Ross, we embrace diversity, and we want you to bring your authentic self to work. We are committed to building a team that includes a variety of backgrounds, perspectives, and skills. Inclusivity drives innovation and creativity, and that’s something we’re passionate about at Ross!  We believe everyone should be able to enjoy a rewarding career at Ross, regardless of race, colour, religion, sexual orientation, gender, gender identity or expression, marital status, age, veteran status, physical or mental disability. If a disability means that you need any additional support during the recruitment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.