Payroll Specialist

Purpose

The HR Specialist - Payroll will be responsible for conducting and overseeing all timekeeping and payroll processing delivered through Save A Lot’s third-party provider. This individual will have sufficient knowledge of HR and timekeeping/payroll processing to partner with the third-party payroll professionals in the weekly and bi-weekly payroll production process. Additional responsibilities will include gathering timecard data, preparing pay files, payroll audits, and working with the third-party provider on complex transactions. They will also analyze processes and procedures for regulatory compliance and recommend improvements. The HR Specialist - Payroll will report into and assist the HRIS Manager on various HRIS processes and projects.

Responsibilities

• Prepares and processes all payrolls and off-cycles while ensuring compliance with all federal, state, and local wage and hour regulations
• Manages time keeping and approving, finalizing, and signing off on payrolls
• Reviews and approves entering of New Hires, Job Changes, Pay Changes and Terminations
• Supports repayment collection and directing wage garnishments to provider
• Prepares and processes all payroll and off-cycles while ensuring compliance with all federal, state, and local wage and hour regulations
• Works closely with vendor’s payroll team
• Reviews and audits entries within the payroll system
• Monitors and confirms connection files are functioning properly, and may perform some file transfers manually
• Reviews and audits year-end and other annual reporting
• Reviews time and attendance system to ensure accuracy of hours reported
• Audits information prior to processing payroll to ensure accuracy
• Audits any benefit deduction changes, compensation changes and other types of adjustments
• Assists with all reporting including but not limited to pay period, monthly, quarterly, annual, and ad-hoc reporting
• Assists team members with escalated payroll questions and related issues while maintaining a high level of confidentiality and customer service
• Works with provider to comply with federal, state, and local employment law and tax legislation
• Develops and documents payroll processes based on company policies and procedures
• Completes other assigned tasks and duties as needed

 About You

• 1-3 years of related experience with payroll required. Experience with Paycor or Dayforce HCM preferred
• Bachelor’s degree in information technology, Human Resources Management, Business Administration, or related field preferred
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred
• Familiar with HR/Payroll policies and procedures including federal and multi-state laws/regulations
• Robust analytical skills; knowledge of configuration, testing and implementation techniques
• Communicates information clearly and concisely, tailored to the audience’s level of understanding
• Excellent interpersonal and technical support skills
• Organize and prioritize tasks and projects, adapting to changing priorities as needed
• Strong analytical and problem-solving skills
• Able to handle and safeguard sensitive information with discretion and confidentiality
• Proficient with Microsoft Office Suite or related software
• Ability to work independently and under minimal supervision

Physical Requirements

• Ability to travel up to ~10% of the time, which may include weekends and evenings, as needed
• Most work is performed in a temperature-controlled environment
• Incumbent may sit for long periods of time at a desk or computer terminal
• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of a normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties