Accounting Clerk
Accounts Payable
KEY ACCOUNTABILITIES: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)
- Responsible for accurate and timely reporting and tracking of all financial data
- Maintain the integrity of the financial data and ensures proper usage of the company ERP system, IQMS
- Ensure proper flow of AP invoicing process and processing of cash disbursements to facilitate cash flow
KEY RESPONSIBILITIES: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)
- Process invoices in a timely manner within control which includes invoice PO matching
- Daily scan all available direct vouched AP invoices.
- Work with purchasing/production services department on any issues related to PO tied invoices
- Completion of weekly check/ACH run payments to vendors.
- Review payment terms with key suppliers to ensure cash flow efficiencies
- Reconciliation of accounts payable accrual for month end closing
- Booking of GL entry pertaining to automatic withdrawals for lease payments, weekly ADP expenses and insurance payments.
- Work with Controller on providing proper documentation for setup of new vendors.
- Work with vendors on questions regarding past due invoices. Controller will be involved should issues occur that effect timely delivery of products/services.
- Pursues continuous process improvements to ensure departmental goals are achieved.
- Serve as backup to AR clerk, which includes customer invoicing and customer payments.
- Other assignments as necessary
LMA RESPONSIBILITIES: (Leadership, Management, Accountability)
- No
QUALITIES FOR SUCCESS: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)
- Demonstrates Seaway Plastics Core Values
- We are customer focused
- We execute
- We win together
- We are respectful
- Minimum High School Diploma
- 3 to 5 years AP experience
- Strong Excel skills (formulas, pivot tables)
- Excellent interpersonal skills with ability to work with all levels in and outside the company
- Excellent skills around attention to detail
Accounts Receivable
KEY ACCOUNTABILITIES: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)
- Responsible for accurate and timely reporting and tracking of all financial data
- Maintains the integrity of the financial data and ensures proper usage of the company ERP system, IQMS
- Ensure daily invoicing of customer shipments and processing of cash receipts to facilitate cash flow
KEY RESPONSIBILITIES: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)
- Invoice prior daily sales by 11am the following day
- Completion of daily check/ACH payments received by customers
- Update cash sheet daily for executive management review
- Maintain IQMS customer database from AR perspective. This would include payment terms, bill to address, name change, industry and tax exemptions.
- Sending out new customer forms and ensuring accuracy upon return
- Associated Bank reconciled on daily basis. Work with CFO on any discrepancies, which are resolved in timely manner.
- Contact customers for status on past due invoices and provide documentation when needed.
- Pursues continuous process improvements to ensure departmental goals are achieved.
- Serve as backup to AP clerk, which includes vendor invoicing and weekly payments.
- Report tooling shops hours in IQMS using ticketing management software Blue Ticket
- Other assignments as necessary
LMA RESPONSIBILITIES: (Leadership, Management, Accountability)
- No
QUALITIES FOR SUCCESS: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)
- Demonstrates Seaway Plastics Core Values
- We are customer focused
- We execute
- We win together
- We are respectful
- Minimum High School Diploma
- 3 to 5 years AR experience in a low to mid-volume invoice processing
- Strong excel skills (formulas, pivot tables)
- Excellent interpersonal skills with ability to work with all levels in and outside the company
- Excellent skills around attention to detail
Other details
- Pay Type Hourly
- Travel Required No
- Travel % 0
- Telecommute % 0
- Port Richey, 6006 Siesta Lane, Port Richey, Florida, United States of America