Accounting Clerk

Accounts Payable

KEY ACCOUNTABILITIES: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)

• Responsible for accurate and timely reporting and tracking of all financial data
• Maintain the integrity of the financial data and ensures proper usage of the company ERP system, IQMS
• Ensure proper flow of AP invoicing process and processing of cash disbursements to facilitate cash flow

KEY RESPONSIBILITIES: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)

• Process invoices in a timely manner within control which includes invoice PO matching
• Daily scan all available direct vouched AP invoices.
• Work with purchasing/production services department on any issues related to PO tied invoices
• Completion of weekly check/ACH run payments to vendors.
• Review payment terms with key suppliers to ensure cash flow efficiencies
• Reconciliation of accounts payable accrual for month end closing
• Booking of GL entry pertaining to automatic withdrawals for lease payments, weekly ADP expenses and insurance payments.
• Work with Controller on providing proper documentation for setup of new vendors.
• Work with vendors on questions regarding past due invoices. Controller will be involved should issues occur that effect timely delivery of products/services.
• Pursues continuous process improvements to ensure departmental goals are achieved.
• Serve as backup to AR clerk, which includes customer invoicing and customer payments.
• Other assignments as necessary

LMA RESPONSIBILITIES: (Leadership, Management, Accountability)

• No

QUALITIES FOR SUCCESS: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)

• Demonstrates Seaway Plastics Core Values
  • We are customer focused
  • We execute
  • We win together
  • We are respectful

• Minimum High School Diploma
• 3 to 5 years AP experience
• Strong Excel skills (formulas, pivot tables)
• Excellent interpersonal skills with ability to work with all levels in and outside the company
• Excellent skills around attention to detail

Accounts Receivable

KEY ACCOUNTABILITIES: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)

• Responsible for accurate and timely reporting and tracking of all financial data
• Maintains the integrity of the financial data and ensures proper usage of the company ERP system, IQMS
• Ensure daily invoicing of customer shipments and processing of cash receipts to facilitate cash flow

KEY RESPONSIBILITIES: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)

• Invoice prior daily sales by 11am the following day
• Completion of daily check/ACH payments received by customers
• Update cash sheet daily for executive management review
• Maintain IQMS customer database from AR perspective. This would include payment terms, bill to address, name change, industry and tax exemptions.
• Sending out new customer forms and ensuring accuracy upon return
• Associated Bank reconciled on daily basis. Work with CFO on any discrepancies, which are resolved in timely manner.
• Contact customers for status on past due invoices and provide documentation when needed.
• Pursues continuous process improvements to ensure departmental goals are achieved.
• Serve as backup to AP clerk, which includes vendor invoicing and weekly payments.
• Report tooling shops hours in IQMS using ticketing management software Blue Ticket
• Other assignments as necessary

LMA RESPONSIBILITIES: (Leadership, Management, Accountability)

• No

QUALITIES FOR SUCCESS: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)

• Demonstrates Seaway Plastics Core Values
  • We are customer focused
  • We execute
  • We win together
  • We are respectful
• Minimum High School Diploma
• 3 to 5 years AR experience in a low to mid-volume invoice processing
• Strong excel skills (formulas, pivot tables)
• Excellent interpersonal skills with ability to work with all levels in and outside the company
• Excellent skills around attention to detail