Job Summary

The Human Resource Assistant is responsible for performing HR-related duties. Works closely with HR team members in supporting designated human resource functions.  

Essential Job Duties & Responsibilities

• Submits reports for Ohio Primary Care Workforce Initiative (OPCWI) on a quarterly basis
• Works with personnel from other departments within the organization to prepare and submit reports for the ADAMHS Board twice a year and possibly on a case-by-case basis
• Submits reports to the Ohio Association of Community Health Care Centers (OACHC) upon request
• Meets deadlines when submitting reports, and other reports upon request
• Acts as a point of contact for HRSA Health Workforce to verify Providers’ employment verification
• Assist with special projects for the department’s credentialing process
• Assists with new hires’ first day at The Centers twice a month
• Helps manage The Centers’ learning management system called Relias
• Gathers student demographic and student evaluations from interns to prepare reports for OPCWI
• Manages employee records (storing inactive files and creating new employee files (electronically)
• Works with HR Team on special projects (recruitment and retention) for The Centers
• Gathers personnel records from other departments or employees
• Examines Dayforce or employee files to answer inquiries and provide information (employment verifications)

• Search employee files or Dayforce to obtain information for authorized persons and organizations, such as credit bureaus and finance companies upon request
• Process invoices for the HR Department by adding department information to ensure accuracy and timely payment to vendors

Other Job Duties and Responsibilities

• Acts as back-up for The Centers’ Administrative Office’s Administrative Assistant by answering telephones, greeting visitors, and preparing ID badges and keycards

• Other related duties as assigned

Knowledge

• Administrative— Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.  This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills

• Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.

• Speaking — Talking to others to convey information effectively.
• Writing— Communicating effectively in writing as appropriate for the needs of the audience.
• Time Management — Managing one's own time and the time of others.
• Active Learning— Understanding the implications of new information for both current and future problem solving and decision making.
• Service Orientation— Actively looking for ways to help people.

Abilities

• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.

• Oral Expression— The ability to communicate information and ideas in speaking so others will understand.

• Written Comprehension— The ability to read and understand information and ideas presented in writing.
• Speech Clarity— The ability to speak clearly so others can understand you.
• Written Expression — The ability to communicate information and ideas in writing so others will understand.

Job Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field required; or demonstrated relevant work experience in lieu of degree.

Supervisory

This position does not supervise any position.

The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.