Business Administrator

Location: The Salvation Army High Point      

Position Type: Full-Time, Exempt 

Pay Range: $50,410.25 - $54,500.00

 

About this opportunity:

Plans and administers the social services, family store, and administrative departments while assisting Corps Officer's in all functions of daily business, budgetary, and Capital Campaign operations; coordinates human resource functions for employees; prepares for all audits for programs; prepares and writes grant proposals; assumes additional responsibilities in the absence of the Corps Officer.

 

Key responsibilities:

• Assists in the preparation and oversight of multiple budgets for programs; oversees and participates in the preparation of agency and program budgets, budget revisions, and long and short-term financial projections, including preparation of cash flow projections and cash flow management.

 

• Assists in budget preparation for various funding sources as requested. e.g., United way, OJP, HHS, grants.

 

• Maintains constant preparedness for audits; ensures that all books, money, and accounts are in order at all times, particularly for audits by The Salvation Army or independent CPA's.

 

• Provides the Commanding Officer with daily/weekly updates as to the office operations, budget, and financial and ongoing business matters.

 

• Assists in departments in budget control and preparation; reviews budget status periodically with department heads; monitors all expenditures and makes appropriate adjustments when appropriate.

 

• Prepare and maintain accounting transactions, including year-end financial reports, as it relates to payables, receivables, bank transactions and entries and ensures accuracy, completeness and compliance for Corps, Store, EFSP, Capital Campaign, and Women's Auxiliary.

 

• Plans, directs, recruits, and supervises all assigned staff and volunteers; trains and instructs employees in the proper methods and procedures; conducts performance evaluations & provides salary & hiring/firing recommendations.
• Manages and maintains Red Kettle Worker, including daily counting and deposits.

 

• Manages and maintains all records of donors, pledges, pledge payments, including remote deposits of pledge payments, and notifications of Donor Data Specialist and Regional Resource Development Director of all new pledges and pledge payments.

 

• Issues monthly pledge invoices, thank you letters, and receipts for pledge and pledge payments.
• Update Cap 6 for every new pledge, assigning a pledge number, pledge payment, and notifies THQ of Capital Campaign pledge payments deposits.

 

• Serves as a liaison with Divisional Headquarters in all finance and business matters when assigned by Commanding Officer.

 

• Processes monthly financial hand-outs and records Minutes for Advisory Board Meetings.

 

• Coordinates and prepares for internal and external audits, including the preparation of any materials requested by auditor and acts as a liaison to auditors.

 

• Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legal documents, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same.

 

• Prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data to maintain office records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.

 

• Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.

 

• Records and updates statistical information; ensures the accuracy and completeness of the same; records community assistance into databases.

 

• Writes donor acknowledgement letters on memorials, gifts-in-kind, honorariums, etc.

 

• Serves as a liaison for other departments, Chesterfield insurance, and/or other divisions seeking information or services from the commanding officer; responds to questions, related to personnel or insurance researches and provides specific and general answers.

 

• Assists legal counsel and Divisional Headquarters by service as liaison with all aspects of legal documentation including EEOC charges, subpoenas, civil suits, etc.

 

• Serves as the liaison to the outside funding organizations for all program billings: including city, county, and state funding sources.

 

• Serves on local boards as The Salvation Army High Point representative.

 

What we are looking for in you:

• Bachelor's degree in business administration or related field
• Two to three years’ experience performing financial administration and human resources administration, with one year prior supervisory experience
• Knowledge of the principles and practices of personnel and business management and supervision.
• Knowledge of the accounting application and transactions.
• Knowledge of modern data entry methods as they pertain to bookkeeping principles, practices, and functions,
• Knowledge of the principles and practices of grant administration.
• Knowledge of effective methods and procedures for budget preparation.
• Knowledge of grant application preparation for public and private funding.
• Ability to maintain confidentiality.
• Ability to apply discretion and independent judgment with limited supervision.
• Ability to ensure compliance with departmental policies and procedures.
• Ability to prepare and maintain reports in an accurate, complete, and timely manner.
• Ability to read and interpret financial reports and accounting information.
• Ability to perform mathematical calculations.
• Ability to prepare routine, special, complex reports and records to include financial, human resources, and general reports.
• Ability to administer budgets and monitor expenditures for compliance with the same.
• Ability to work independently and with limited supervision.

 

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.

 

Ability to read, write, and communicate the English language effectively.

 

Ability to work under the pressure of deadlines and time constraints.

 

Ability to apply discretion and independent judgment and exercise confidentiality.

 

Ability to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.

 

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

 

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.).

 

Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

 

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the “Most Good” for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans.  Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Five values at the heart of everything we do…We are…

• Passionate
• Compassionate
• Uplifting
• Brave
• Trustworthy

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the “Apply Now” icon at the bottom of this posting.

Application Submittal Period:  05/14/24 – 06/14/24

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled