Membership Secretary

Location: The Salvation Army Boys and Girls Club, 2808 SE 44^th Street, Oklahoma City

Position Type:     Non-exempt (hourly), Full-Time (up to 40 hours per week)

 

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for a Membership Secretary at our Boys and Girls Club. We offer competitive benefits including Health, Dental, Vision, and Hearing Insurance plans; Group Life Insurance; Retirement Benefits; Education Assistance; and Paid Time Off.    

                             

About this opportunity:

The Membership Secretary coordinates administrative and operational systems and procedures to support Club achievement of program and fund-raising goals. Serves as a liaison with vendors and suppliers to maintain equipment and supplies. Maintains office calendar of events and deadlines and monitors workflow. Trains staff in office procedures and equipment use. Maintains financial records, prepares deposits, and other financial related matters as trained and instructed.

 

Essential Functions

This should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.  The incumbent may be requested to perform job-related responsibilities and tasks other than those stated here.

 

Administrative Responsibility (90%)

 

Assists in the processing and collecting of membership applications and fees for membership and special activities, such as football and summer camp.

 

Collects permission slips and other program related materials that are necessary to enroll new members.

 

Files membership applications and related materials.  Electronic filing is preferred.

 

Answers the telephone; takes messages; walks through buildings to locate persons for the phone calls.

 

Ensures that staff and others are trained in use of Club equipment and that they assist in creating a clean, healthy, safe, positive environment. (Job Performance)

 

Extends a cordial welcome to all visitors during business hours. Able to communicate with parents/guardians as needed or instructed. 

 

Prepares permanent membership cards/numbers and assists in keeping membership files up to date.

 

Prepares cash disbursement and deposit; prepares financial report weekly; ensures the accuracy and completeness of the same. (Quality)

 

Types correspondence as requested and prepares bulletins and flyers related to important items of information and special events. (Dependability)

 

Gives tours of the Club facilities to new members or visitors in absence of the Club Director; introduces people to the programs and staff.

 

Maintains routine and statistical records and reports and keeps related files. Includes Club related grants such as Alliance and reports on The Salvation Army statistics.

 

Retrieves, opens, stamps, and routes all incoming mail and correspondence.

 

Prepares mailing to Club members or communicates electronically. 

 

Ensures the safety and well-being of each program participant; administers first aid when needed.

 

Purchases supplies and equipment, in compliance with standards and procedures. (Job Performance)

 

Other Responsibilities (10%)

 

Ensure a clean, healthy, safe, positive environment is created and maintained producing a sense of physical and emotional safety.

 

Ensure an attractive, welcoming, and fun environment is created and maintained.

 

Ensure that facilities, equipment, and supplies are maintained.

 

Attends meetings, conferences, and seminars as requested.

 

Provides assistance as needed and directed with study classes, special events, and daily programming.

 

Ability to supervise children on an as needed basis. 

 

May be asked to drive van on field trips and/or school pick-ups.

 

Assumes other responsibilities as assigned.

 

Knowledge, Skills, and Abilities

 

Ability to follow both verbal and written instructions.

 

Demonstrated knowledge of processes related to office management

 

Knowledge of membership tracking software and ability to input member data, fees, sort, and filter.

 

Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.

 

Ability to use MS WORD, EXCEL.

 

Ability to create shared forms MS FORMS or GOOGLE FORMS.

 

Ability to use basic collaboration tools such as SharePoint.

 

Ability to meet attendance requirements.

 

Ability to read, write, and communicate the English language.

 

Ability to type and keypunch information into a computer.

 

Ability to answer the telephone in a courteous and tactful manner.

 

Ability to sort and file items alphabetically and numerically.

 

Materials and Equipment

 

IPad     Computer        Telephone       Printer/Copy Machine   

 

MINIMUM QUALIFICATIONS REQUIRED:

 

Education and Experience

High school diploma required or GED Bachelor’s Degree from an accredited institution of

higher education preferred

OR combination of education, training, and experience equivalent to two years in office administration role.

 

Certifications/Licenses

Valid State Driver’s License (CDL preferred)

First Aid and C.P.R. Certification (or ability to obtain)

BGCA Learning Coach Certification (or ability to obtain)

 

Physical Requirements

Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.

 

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time.

 

Working Conditions

Work is performed in a Boys & Girls Club environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

 

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.  Our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

 

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

 

To apply, click on the “Apply Now” icon at the bottom of this posting.

 

Application Submittal Period:  Until filled.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

 

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!