DHQ Accountant_NE-ALM_104-FS Office

DHQ Accountant-NE_FS Office-104

Location: The Salvation Army – Alabama, Louisiana, Mississippi Divisional Headquarters

Position Title: DHQ Accountant

Position Type: Hourly

Schedule: Monday – Thursday. 8:30am - 4:30 pm

About this opportunity:

This position performs computerized, double-entry tasks to support Divisional Headquarters accounting processes; applies fundamental knowledge and skills to varied bookkeeping tasks such as posting, reviewing, issuing checks, balancing accounts, and preparing reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of Salvation Army financial accounts.  Serves as a back-up to accounts receivable and payroll personnel during peak workloads and absences

Responsibilities include:

• Administers accounting functions for a variety of accounts in accordance with established Salvation Army policy and Generally Accepted Accounting Principles and FASB Standards; ensures that all accounting transactions are processed in an accurate and timely manner.

• Develops a good understanding of the accounting system to ensure accurate and efficient recording of information pertaining to the Accounts Payable, Accounts Receivable, journal entries, and reconciliation processes, and the full cycle processes of each of the above.

• Reviews, maintains, and reconciles various ledger accounts for the operating account and the subsidiary held accounts (i.e. payroll, disaster, other programs); prepares monthly journal entries to reflect financial activity; preforms the journal posting or integration into the accounting system.

• Initiates accounting system processes to compile, review, and analyze trial balance and accounts’ activity; investigates any discrepancies or lack of information and makes corrections, as needed, for ledger integrity.

• Complies/Prepares technical and financial reports for review and issues the information to the appropriate individual and/or group.

• Prepares journal entries as requested by the DHQ Accounting Manager and/or the Divisional Finance Director.

• Prepares bank reconciliation as needed for the DHQ Operating Account and other DHQ subsidiary bank accounts.

• Receives and processes invoices for payment; secures (or reviews for) appropriate approval on all invoices; reviews invoices/vouchers/check requests for accuracy and completeness, ensures all required supporting documentation and detail are received; research questionable invoices and confirms that all vendors are legitimate; enters and uploads into the accounts payable / accounting system.

• Assists in the payment process by determining bills that are due; building check batch; and printing checks in accordance with the established schedule; releases checks per established policy.  Research invoices and returned checks when needed.

• Issue monthly payments to numerous utility vendors and other payments, as instructed by DHQ Accounting Manager, using the DHQ Corporate Card.  Assist in the review, reconciliation, and posting of the monthly corporate card activity.  

• Maintains vendor files (addresses and contact information, payment terms, discounts), communicates effectively with new and existing vendors, and responds to vendor inquires.
• Receives, certifies, and archives the W9 (Vendor Tax Identification) forms from vendors across the ALM Division; communicates with DHQ and/or Field personnel regarding inaccurate data submitted.  Performs IRS TIN matching to verify accurate records for annual tax reporting.

• Prepares annual 1099 tax forms for distribution, ensuring all are accurate and released in accordance with established IRS deadlines.

• Serves as the primary back-up to the Divisional Payroll Administrator during absences and peak workloads; maintains awareness of the implemented payroll software and corresponding processes; coordinates with field personnel to ensure proper payment of hours worked.  Will perform a complete divisional, bi-weekly payroll process quarterly to maintain ability and awareness of updates.

• Assists with performing payroll data entry, generating reports and audit functions of employee information to ensure accuracy of electronic records.
• Provides support and participates in cross training in other accounting functions, particularly to support Accounts Receivable during peak workloads and absences.

• Posts and maintains the accounts receivable ledger; receives and receipts funds received; makes deposits; prepares receipt, stamps check, posts payment, runs reports, and completes and files deposit slip; determines source of funds and makes appropriate entry into books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.

• Supports audit and general accounting requests for documentation on vendors, invoices, reconciliations, journals, and schedules to the general ledger.  May prepare audit workpapers and other records for presentation to the auditor(s).

• Maintains open communication and ensures the department head is informed of problems.

• Provides accounting support as needed during times of Disaster.

• Performs other related work as required.

What we are looking for in you:

• Bachelor’s degree from an accredited college or university in accounting, bookkeeping, business or related field.

And

• Two years’ experience in the performance of increasingly complex bookkeeping work utilizing a computerized accounting system with some exposure to double-entry fund accounting.

Or

• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to keypunch information into a computer. Ability to sort and file documents alphabetically and numerically. Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately. Ability to operate various general office equipment including a computer and 10-key calculator. Ability to work well under the pressure of deadlines. Ability to follow instructions and work independently with limited supervision. Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized. Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits 

• Medical, Dental and Vision Insurance 

• Paid Time Off (PTO) and Holiday Pay 

• Life Insurance 

• Retirement Plans and more! 

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in his name without discrimination.

We strive to do the “Most Good” for our employees by offering a greater sense of purpose in the work performed by training and mentoring employees and by offering competitive compensation and benefit plans. Our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good, with these five values at the heart of everything we do:

We are…

• Passionate
• Compassionate
• Uplifting
• Brave
• Trustworthy

To learn more about the Salvation Army ALM Division, please visit:

https://southernusa.salvationarmy.org/ala-lou-mis/

Submittal Period: 10/2/24- 10/16/24

Additional Information: All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, please select the “Apply Now” icon at the bottom of this posting.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!