Accounts Payable Specialist

Blue Chip Pros is a leading commercial cleaning business dedicated to the highest standards of quality and integrity. Our clients include commercial office buildings, banks, schools, corporate headquarters, branch offices, industrial facilities, medical facilities as well as major department store chains located throughout the United States.

Blue Chip is looking for a, Spanish bilingual Accounts Payable Specialist to join our team to review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements, and process and distribute checks when necessary.

Role Responsibilities:

• Code such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handle all vendor correspondence via phone or email
• Prepare non-inventory purchase order requisitions.
• Attach the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Assist with monthly status reports, and monthly closings.
• Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receive, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Assist with scheduling of travel accommodations.
• File, maintain, and distribute accounting documents, records and reports.
• Provide payroll and billing support as needed.
• Perform other duties as required to support Accounting Department.

Qualifications:

• Minimum of 2 years experience in accounts payable, bookkeeping, or general accounting experience.
• Excellent written and verbal communication skills.
• Strong organization skills with the ability to multi-task.