Payroll Specialist
2116 Arlington Ave, Los Angeles, CA 90018, EE. UU. ● Los Ángeles, California, EE. UU.
N.º de req. 11078
viernes, 24 de mayo de 2024
Title: Payroll Specialist
Reports to: Payroll Manager
Department: Finance
Status: Full-Time; Non-Exempt (hourly); Non-Management
Location: Arlington Administration Headquarters, 2116 Arlington Ave., Suite 100, LA, CA 90018
Schedule: Monday – Friday (8:30am-5:00pm)
SUMMARY
The Payroll Specialist is part of the Finance Department and is responsible for supporting preparation and disbursement of bi-weekly payroll, including garnishments benefits and taxes to approximately 800+ employees consistent with federal and state wage and hour laws. The Payroll Specialist must be dedicated and committed to accuracy in all transactions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Reports to: Payroll Manager
Department: Finance
Status: Full-Time; Non-Exempt (hourly); Non-Management
Location: Arlington Administration Headquarters, 2116 Arlington Ave., Suite 100, LA, CA 90018
Schedule: Monday – Friday (8:30am-5:00pm)
SUMMARY
The Payroll Specialist is part of the Finance Department and is responsible for supporting preparation and disbursement of bi-weekly payroll, including garnishments benefits and taxes to approximately 800+ employees consistent with federal and state wage and hour laws. The Payroll Specialist must be dedicated and committed to accuracy in all transactions.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Assist in ensuring bi-weekly employee payroll is processed accurately, on time and through the appropriate channels.
2. Assist in the development and implementation of quality and internal controls and efficient workflows to process maintain and track the following:
a. Employee department assignments.
b. Accuracy of compensation including premium pay and bonuses.
c. Accuracy of employee voluntary and involuntary deductions.
d. Employee payroll vouchers.
e. Accuracy of payroll related clearing accounts.
f. Employee payroll files
g. Worker’s Compensation audit
h. Monthly, quarterly, and year-end process
3. Assist in the timely transmittal or processing of funds after payroll, such as payroll taxes, retirement contributions, and garnishments.
4. Assist in the compliance with all local, state, and federal laws regarding payroll and reporting.
5. Assist in confirming the preparation and submission of comprehensive federal and state quarterly and annual reports, such as 941, W-2, W-3, DE-9.
6. Assist in the calculation, deduction and reconciliation of garnishments, tax levies, and general deductions.
7. Assist in maintaining the accuracy of accruals, utilization, and award bank balances such as sick, vacation and other paid time off.
8. Assist in the accuracy and timely payment of termination pay.
9. Assist as an expert in time and attendance rules and the accuracy of employee pay.
10. Assist in the distribution and collection of functional timesheets for each payroll as per government grant requirements.
11. Assist in the creation of payroll reports and summaries to assist management with accounting, data analysis, budgeting/reporting process and documentation for audit projects.
12. Assist in the maintenance of systems that keep employee confidence and protect payroll operations by ensuring accuracy of payroll information and keeping information confidential.
13. Assist in maintaining systems that provide timely responses to employee questions and requests.
14. Assist in the maintenance of payroll guidelines and updates to policies and procedures.
15. Work with grants and billing team to ensure the accuracy of department and contract allocations in the payroll system.
16. Assist in the preparation of training documentation and presentations to assist all employees with utilization of the payroll system.
17. Assist in the creation and delivery of weekly Time and Attendance Training during New Employee Orientation.
18. Maintain professional and technical knowledge by attending educational workshops, networking, and professional organizations.
QUALIFICATIONS and PREFERRED QUALIFICATIONS:
1. Bachelor’s in relevant field preferred; education requirements may be substituted with comparable work experience.
2. Two years’ experience processing payroll for mid- to large-size organizations of 200 to 700+ employees. Prior experience with Ceridian/Dayforce payroll system preferred.
3. Non-Profit experience preferred.
4. Ability to perform mathematical and data processing tasks rapidly and accurately.
5. Strong administrative skills with significant attention to detail. Strong attention to detail required to produce thorough, accurate and high-quality work.
6. Excellent computer skills with proficiency in Microsoft Office software (especially Excel)
7. A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once.
8. Excellent written and verbal communication skills required.
9. Problem solving and conflict resolution skills, and professional judgment.
10. Able to manage multiple tasks and responsibilities and meet deadlines.
11. Flexible, adaptable, and capable of working in a fast-paced, professional environment.
12. Strong knowledge and understanding of related state and federal laws and regulations required.
13. Strong customer service orientation required. Must possess a courteous and professional demeanor and exhibit good judgment when assisting/interacting with others.
14. Must be able to maintain confidentiality and appropriately handle sensitive information.
15. High degree of ethics and integrity
16. Preferred Payroll Certification (FPC) or be a Certified Payroll Professional (CPP) or be working towards certification.
17. Bilingual Spanish is a plus.
18. Self-driven and self-motivated to “get your hands dirty”.
19. Ability to meet in-person with team.
WORK ENVIRONMENT
1. Primarily indoor office and congregate living facility environment
2. On occasion walk or drive to different agency sites.
3. Regularly required to sit, stand, bend, and occasionally lift or carry up to 35-pounds.
4. May necessitate working in busy and loud environments
5. May be exposed to elements like cold, heat, dust, noise, and odor
6. May need to bend, stoop, twist, and sit throughout the day
2. Two years’ experience processing payroll for mid- to large-size organizations of 200 to 700+ employees. Prior experience with Ceridian/Dayforce payroll system preferred.
3. Non-Profit experience preferred.
4. Ability to perform mathematical and data processing tasks rapidly and accurately.
5. Strong administrative skills with significant attention to detail. Strong attention to detail required to produce thorough, accurate and high-quality work.
6. Excellent computer skills with proficiency in Microsoft Office software (especially Excel)
7. A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once.
8. Excellent written and verbal communication skills required.
9. Problem solving and conflict resolution skills, and professional judgment.
10. Able to manage multiple tasks and responsibilities and meet deadlines.
11. Flexible, adaptable, and capable of working in a fast-paced, professional environment.
12. Strong knowledge and understanding of related state and federal laws and regulations required.
13. Strong customer service orientation required. Must possess a courteous and professional demeanor and exhibit good judgment when assisting/interacting with others.
14. Must be able to maintain confidentiality and appropriately handle sensitive information.
15. High degree of ethics and integrity
16. Preferred Payroll Certification (FPC) or be a Certified Payroll Professional (CPP) or be working towards certification.
17. Bilingual Spanish is a plus.
18. Self-driven and self-motivated to “get your hands dirty”.
19. Ability to meet in-person with team.
WORK ENVIRONMENT
1. Primarily indoor office and congregate living facility environment
2. On occasion walk or drive to different agency sites.
3. Regularly required to sit, stand, bend, and occasionally lift or carry up to 35-pounds.
4. May necessitate working in busy and loud environments
5. May be exposed to elements like cold, heat, dust, noise, and odor
6. May need to bend, stoop, twist, and sit throughout the day
Otros detalles
- Tipo de pago Por hora
- Tasa de contratación mínima 21,00 €
- Tasa de contratación máxima 24,00 €
- Se requieren desplazamientos No
- Formación académica requerida Escuela secundaria