Administrative Assistant/Secretary - Swing Shift

JOB TITLE: Swing Shift Administrative Assistant/Secretary

JOB SUMMARY:

Looking for a Swing Shift Administrative Assistant/Secretary to provide primary support to the Chief Executive Officer and other senior-level managers while maintaining a high level of confidentiality with all aspects of information shared with discretion and a strong ethical framework. The Admin Assistant will interact with various personalities professionally and in social/special events settings. 

ESSENTIAL JOB FUNCTIONS:

• Primary responsibility of supporting the Chief Executive Officer
• Coordinate complex/changing schedules and calendar management, scheduling appointments, and meetings.
• Manage CEO's incoming email and respond as needed
• Assist with other Executive Team members as requested
• Act as the point of contact among executives, employees, vendors, and guests
• Screen and direct phone calls to the respective department's Management Team
• Arrange travel for VIPs/groups as needed
• Assist with departments as needed
• Other duties as assigned 

QUALIFICATIONS:

• Must be flexible, detail oriented, able to prioritize and multi-task effectively
• Must have excellent interpersonal skills, writing skills, and organizational skills
• Strong communication with all levels of management as well as guests
• Must have the ability to maintain professionalism in various business and social settings while still be outgoing and friendly 
• Ability to handle highly confidential information while exercising discretion and judgement 
• Uphold the company's non-disclosure and confidentiality policies and agreements
• Proficient computer skills (Outlook, Microsoft Office, Google, Cell Phone Apps) and office machines (copy/fax machines)
• Ensure satisfaction to customers when fielding phone calls, texts or handling guests on property
• Must be able to obtain a Nevada Gaming License
• Must be willing to work Special Events as needed
• Flexibility to work extended hours including late shifts, weekends, and holiday work hours as required

EDUCATION and/or EXPERIENCE:

• High School graduate or equivalent; some college preferred
• Work experience in an executive level support role as well as in social settings

PHYSICAL, MENTAL, AND WORK ENVIRONMENT:

• Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers, and symbols
• Manual dexterity to operate job related equipment
• Performance of job duties will require standing, walking, lifting, reaching, pushing, pulling and grasping
• These tasks will include the maintenance and care of assigned area.
• Constant contact with fellow Team Members
• Ability to stand and walk for prolonged periods of time 

DISCLAIMER:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).