Administrative Specialist

So, what will you be doing all day?  You would join us in our Los Angeles Office as an Administrative Specialist working on things like…

• Coordinating project specifications and construction administration transactions (RFI/Submittals).
• Documenting meeting minutes, narratives, and reports.
• Setting-up job numbers, phases, and folders.
• Coordinating scope, due dates, deliverables, and billing phases/Ships deliverables to clients.
• Providing administrative support for a team which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc.
• Review and answers correspondence.
• Conduct research prepares statistical reports and spreadsheets and prepares presentations.
• Performs additional office support activities and support the national office if working in a national office.
• Organize and promotes team events.
• Manage and records team budgets and expenditures.
• Act as team liaison to other members of management.
• Provide assistance to Team Leaders as needed.

We'd love for you to apply for this position if you have the following… 

• At least 1-3 years relevant administrative experience working in an office environment.
• Previous industry experience strongly preferred.
• Ability to work with co-workers/teammates, verbalize your needs and keep your department organized.
• Strong desire to help keep your Team on track, organized and successful.
• Heavily proficient in Microsoft Office Suite; Word, Excel and Outlook is REQUIRED.
• Has experience using Construction Project Management Software such as Procore and ClickUp.
• Excellent verbal and written communication skills.
• Ability to multi-task and show resiliency in the face of difficulties.
• Problem-solving skills/Time management skills/Ability to work independently and with a team.
• Must be detail-oriented and demonstrate accuracy and thoroughness.
• Can manage tight deadlines in a fast-paced environment.
• Must display professionalism, initiative, and leadership abilities.