Receptionist & Office Coordinator

SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.  The position requires a great degree of discretion, planning, flexibility, and organization.  This role will facilitate positive contact and communications between customers and company staff and perform administrative duties. 

DUTIES & RESPONSIBILITIES: 

Responsibilities include, but are not limited to:

• Presents a professional and welcoming image of the company.
• Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office supplies; orders new supplies as needed.
• Manages communications related to facility operations.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Always oversees and maintains reception area in a neat and orderly condition.
• Coordinates Corporate events and functions.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• High School diploma or GED.
• 1 years of administrative or clerical work experience.
• Excellent communication and interpersonal skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

PREFERRED REQUIREMENTS:

• Associates degree
• 2+ years of administrative or clerical experience.
• Bilingual: English/Spanish

OTHER: 

• The selected applicant will be subject to a background check and drug testing.