EHS/Facility Manager

ENVIRONMENTAL HEALTH & SAFETY (EHS)/FACILITIES MANAGER

Main Purpose of Job:

This position is responsible for Environmental Health and safety (EHS) and support managing the facility activities for the site.  The incumbent will manage and perform activities necessary to maintain the facilities and grounds to support a safe and clean working environment that meet all Viant Medical, OSHA, FDA, and IO regulations.  Additionally, this position will identify and report opportunities for improvements related to EHS and facilities. Travel may be required in the future, but no more than 10%.

Essential Job Responsibilities:

1. Follows all GMPs and SOPs as defined by Viant’s policies, practices and procedures to insure that FDA, ISO regulations, and Viant quality standards are met
2. Manages maintenance, facility, and EHS personnel and activities
3. Ensures that all maintenance, facility, and EHS personnel are trained to and following all GMPs and SOPs as defined by Viant’s policies, practices, and procedures to so FDA and ISO regulations, and Viant quality standards are met
4. Plans and executes EHS and Facilities related onsite training as needed
5. Responsible for maintaining a preventive maintenance program and ensuring that all daily, weekly, monthly, etc. scheduled work is completed accurately and in a timely manner within the confines of an annual budget,  including all heating, air conditioning, as well as maintenance and repair of buildings and equipment
6. Plans, budgets and schedules facility modifications including estimates on equipment, labor, materials and other related costs
7. Identifies areas for improvement in procedures and practices and offers execute updates
8. When jobs are assigned, evaluate equipment, parts, supplies and available staff and assigns team members to applicable jobs according to their specific skills
9. Reports any problems/concerns which may require immediate attention to Director of Operations
10. Inspects entire facility for areas and objects which may need maintenance attention
11. Maintains relationships including vendor quoting and coordinates vendors or outside contractors, as necessary, for repair, inspection, and maintenance of facility systems (HVAC, Fire, Alarm, etc.)
12. Communicates, monitors and work with outside contractors to ensure the timely and proper completion of tasks and projects
13. Coordinates and manages maintenance, facility, and security related contract services
14. Manages safety program and implements and monitors health and safety activities through the development of written reports and standard operating procedures
15. Acts as the main contact for local police and fire departments, alarm testing, meter testing, lawn care, snow plowing, roofing and applicable local permitting
16. Acts as the main contact and responsible in overseeing and maintaining the security system
17. Ensures compliance with applicable Federal, State, and Local regulations governing agencies by implementing and managing related programs at the site level and oversee training, record keeping and reporting requirements
18. Maintains up to date records for all state, federal, and insurance semi-annual and annual inspections
19. Conducts a hazard analysis that includes hazard detection and plans from prevention or control whenever new equipment, facilities or material are designed, purchases or used and whenever new processes are designed
20. Manages and participates in the maintenance, installation, and repair of facilities and related equipment using general plumbing, electrical, HVAC and carpentry skills and tools in a safe manner
21. Maintains plan for fire evacuation and disaster response, serves as facility Emergency Response Coordinator
22. Responsible for the management of the hazardous waste disposal program
23. Tracks inventory, open and closed work orders and maintains facility related information
24. Supports all departments in the smooth, safe and efficient operation of the facility and related equipment
25. Coordinates and assists with office and furniture moves
26. Develops and executes lean initiative plans facility wide
27. Performs various projects which support lean initiatives
28. Supports and helps coordinate training activities for lean initiatives
29. Reports any problems/concerns that may need immediate attention to the Leadership Team
30. Perform other assignments as required

Knowledge and Education:
Bachelor’s Degree in Environmental Safety, Occupational Safety and Health, or related field preferred

Job Experience:

• 2+ years of facility management experience preferred
• 3+ years of EHS experience reporting to Federal, State and Local authorities.
• ASP, CSP, CEM or related experience preferred or equivalent.
• Experience in medical device or other related industry preferred
• Knowledge of FDA QSR, ISO13485 and ISO14971 Risk Assessment preferred
• Must have in-depth working knowledge of UBC, UFC, NEC and ADA regulations / codes. 

Skills/Competencies:

• Must possess a strong mechanical aptitude
• Customer service attitude required
• Must be self-motivated and be able to work independently while exercising sound judgment
• Able to proactively assess problems and jobs which need to be completed
• Ability to read, understand and follow Specification Sheets
• Ability to think strategically and critically analyze details
• Capable of making decisions and communicating to team members
• Demonstrated leadership ability
• Strong communication skills – verbal and written
• Strong interpersonal skills

Physical Requirements:

• Moderate to significant amounts of bending, lifting, twisting and sitting.
• Moderate to significant periods of standing and walking.
• Must be willing and able to wear required Personal Protective Equipment (PPE) including but not limited to steel toed shoes.
• Able to lift up to 75 pounds