Buying Team Administrator

This role is 100% onsite, in an office setting.

Key Responsibilities

• Document Management
  •  Manage Google Shared Document.
  • Maintain SharePoint for dealer license files, distributing licenses monthly as they expire.
• Inventory Coordination
  • Cross-train with the inventory team to assist with vehicle stock-in and transfers.
  • Serve as a liaison between the buying team and inventory team.
• Financial Tracking
  • Track payments for all vehicle purchases.
  • Request wire transfers to streamline the payment process and reduce the need for approvals. 
• Issue Resolution
  • Address and resolve issues related to bills of sale and titles.
  • Handle transportation issues, including gate passes and location problems. 
• Monitoring and Follow-up
  • Monitor arbitration documents, ensuring follow-up on documentation, vehicle returns, title returns, and payments.
  • Oversee damage and transportation refunds.
  • Follow up with PAL on delivery statuses and review weekly billing statements. 
• Gate Pass Management
  • Receive, send, and track all gate passes. 
• Account Setup Assistance
  • Assist in setting up accounts with new and existing buying sources. 
• Clicklane Team Support

Pay and Recognition: 

• Weekly pay
• Paid holidays & paid time off 
• Deferred Holiday Pay Match 
• Paid training 
• Stock Awards(select management and front-line team member’s eligible

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Student loan relief resources 
• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

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